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Project Scheduler and Support Officer

2 weeks ago

Perth, Western Australia Gambara Pty Ltd Full time $60,000 - $80,000 per year

As a Project Scheduler, you will be responsible for developing and maintaining schedules that support project delivery, workforce planning, and resource coordination. You will work closely with internal teams to ensure that timelines are realistic, achievable, and aligned with business goals. There will also be a need for some ad-hoc Project Administration work to assist our Project Team.

This is a part-time role (approx. 25 hours per week) with flexible hours available – perfect for someone with strong coordination skills and experience in staff and resource scheduling.

About Gambara Pty Ltd

We are committed to the revegetation, maintenance, implementation and environmental services of the Western Australian community, with clients in the Government, Mining, Private and Civil Works sectors.

Key Responsibilities

  • Create and manage detailed schedules for projects and operations.
  • Schedule internal staff and subcontractors for multiple active projects
  • Collaborate with Project Coordinators and stakeholders to gather updates and adjust plans.
  • Adjust schedules daily as delays or changes occur
  • Monitor progress and flag potential delays or conflicts.
  • Generate reports on milestones, resource use, and schedule performance.
  • Support planning meetings with accurate, up-to-date scheduling data.
  • Ensure compliance with internal policies and safety standards.
  • Ad-Hoc Administrative duties as assigned

What You Will Bring

  • Experience in scheduling, planning, or coordination roles.
  • Strong time management and organizational skills.
  • Proficiency in scheduling tools (e.g., Deputy, ServieM8, SimPro, MS Project, Excel, Primavera P6 - desirable).

  • Excellent communication and stakeholder engagement skills.

  • Ability to manage multiple priorities in a fast-paced environment during the busy season.

  • Confident and professional phone manner
  • Excellent time management and multitasking skills
  • Strong attention to detail and organisational skills across multiple platforms

Why join us

We believe in empowering our people, fostering collaboration, and delivering excellence. You will be part of a supportive and fun team that values innovation, continuous improvement, and work-life balance.

Qualifications & experience

  • Minimum of at least 2 years of experience would be desirable
  • General computer knowledge and good attention to details is necessary
  • Ability to liaise with the Team to ensure the smooth running of weekly schedule

Tasks & responsibilities

  • General office duties
  • Answering phones
  • Scheduling staff and resources for multiple projects with last-minute changes
  • Engaging with all relevant stakeholders to ensure Project outcomes are met

  • Adjust schedules daily as delays or changes occur

  • Communicate changes with clients and the team

  • Support on-site logistics and minor admin tasks

Benefits

  • Flexible part-time hours (school hours or set days possible)
  • Friendly, supportive team environment
  • Opportunity to work and grow within a great team