Sales Administrator

4 days ago

Double Bay, New South Wales, Australia c8ac8a19-3f35-4276-b40d-35d88911749b Full time $40,000 - $60,000 per year

We are seeking a highly organised and detail-focused
Sales Administrator
to support
David Malouf
, Partner & Director at Highland Double Bay. This role is ideal for someone who thrives in administration, premium client service, marketing coordination and supporting a high-calibre agent in a fast-paced environment.

This is a
full-time, Monday-Friday role
based in our Double Bay office.

Why Join Highland?
Having been in business for 18 years, Highland is a trusted and leading real estate agency across the Sutherland Shire, Eastern Suburbs, Inner West, Southern Highlands and QLD. With over 200 staff, we operate across Sales, Leasing, Property Management, Commercial, Project Marketing and internal operations.

Our offices feature modern fitouts, a collaborative culture, and a high-performing team environment where staff are encouraged, supported and developed to succeed. You'll join a progressive, energetic brand that focuses on high standards, teamwork and delivering exceptional client experiences.

Key Duties Include

  • Setting up new property files and entering details into AgentBox
  • Checking compliance requirements, stop-work orders and documentation
  • Coordinating marketing: brochures, signboards, digital assets, Campaign Agent
  • Managing EDM requests, SMS campaigns and basic social media updates
  • Preparing fact sheets, letters and open-home materials
  • Booking strata reports, building & pest inspections and photography
  • Approving photos and organising marketing orders
  • Weekly REA/Domain report downloads
  • Providing access to trades, stylists and contractors
  • Maintaining accurate records, tidy file keeping and clean CRM data

About David Malouf
David Malouf is one of the
most respected prestige agents in the Eastern Suburbs
, known for unmatched work ethic, strong client relationships and consistent market-leading results.

  • Leading prestige property specialist in Sydney's Eastern Suburbs
  • Second-generation agent, following industry veteran Bill Malouf
  • Known for integrity, innovation and premium client service
  • Proven track record of premium sales and long-standing client trust
  • A key part of Highland's luxury market leadership

Working with David provides exposure to elite property, high-end clients and best-in-class sales practices.

What You'll Need

  • Real Estate Certificate of Registration
  • Previous real estate experience highly desirable
  • Excellent organisational skills and attention to detail
  • Strong written and verbal communication
  • Professional, polished and confident presentation
  • Ability to work well under pressure and manage deadlines
  • Comfort working with CRM systems and detailed admin
  • Strong initiative and a proactive, solutions-focused mindset
  • Commitment to delivering premium customer service

If this role sounds like the right fit, please apply now or contact Andrew Moran at for a confidential discussion.

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