Office Coordinator

3 days ago

Acacia Ridge, Queensland, Australia Sime Darby Full time $60,000 - $90,000 per year

Company :

Hastings Deering (Australia) Ltd

About the Role

As our Office Coordinator at Hastings Deering / Sime office (146 Kerry Rd, Archerfield), you'll play a pivotal role in keeping our Brisbane IT office running smoothly, while supporting our people and creating a positive, efficient workplace environment. In this role, you will:

  • Lead by example – champion safety initiatives, foster teamwork, and actively contribute to a culture of trust, fairness, and collaboration.
  • Support our people – support onboarding, offboarding, and induction processes, coordinate training requirements, and ensure safety personnel certifications remain up to date.
  • Keep the office humming – oversee facilities, reception, meeting rooms, and kitchen areas to ensure a professional, welcoming, and well-resourced workplace.
  • Deliver seamless coordination – organise meetings, travel, accommodation, events, and functions with precision and attention to detail.
  • Drive operational excellence – manage purchase orders, budgeting, and invoicing, while ensuring reliable processes and cost-effective use of resources.
  • Enable productivity – support the IT Management team and Executive Assistant with administration, document management, and streamlined workflows across SharePoint and Teams.
  • Create positive experiences – act as the first point of contact for visitors, suppliers, and customers, delivering exceptional service every time.
  • Contribute to growth – seek opportunities to improve processes, share ideas, and build collaborative relationships that support both team and business success.

You'll have access to:

  • Opportunities for training, mentorship, and career development specific to your role.
  • Competitive remuneration package and annual salary reviews
  • Work life balance through flexible working arrangements.
  • A supportive, diverse, and inclusive team spread across Australia and internationally.
  • Access to growth opportunities at a regional, national, and international level through our global Sime network.
  • Dedicated programs and utilities to support your physical, mental, and financial health, such as our Employee Assistance Program, free health checks, and discounted private health insurance.
  • Employee discounts, rewards, and incentive programs.
  • Paid parental leave options
  • Salary continuance insurance
  • Free on-site parking

About You

A successful teammate will have experience in:  

  • Strong experience in office management or administration within a diversified organisation
  • Strong computer literacy, with advanced skills across Microsoft Office applications
  • Demonstrated ability to engage with stakeholders and customers with professionalism, confidentiality, and confidence
  • A proactive, collaborative approach and a drive to continuously improve processes and outcomes
  • A strong willingness to learn

To Apply: Hit the 'Apply Now' button

Enquiries: Please call

Contact Person: Brianna Smith )

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