HR Coordinator

Position Description

Position Title:

Human Resources & Business Administration Officer

Reports To:

Corporate Services and Operations Manager / CEO

Department:

Corporate Services / Business Team

Position Overview:

The Human Resources & Business Administration Officer supports the efficient operation of the organisation's business and HR functions. This role provides comprehensive administrative support to the Corporate Services and Operations Manager and CEO, ensuring compliance with organisational policies, recruitment and onboarding procedures, and workforce management processes. The position contributes to a positive workplace culture through proactive communication, accurate record-keeping, and consistent implementation of HR systems aligned with legislative and organisational requirements.

Key Responsibilities and Duties

1. Administrative and Departmental Support

• Provide day-to-day administrative support for the Business Department, including scheduling and diary management for Group events.
• Act as the primary point of contact for general HR inquiries from internal and external stakeholders, escalating queries to appropriate team members where necessary.
• Maintain efficient filing systems, HR databases, and administrative processes to support compliance and operational efficiency.

2. Recruitment and Selection Administration

• Support the CEO and Corporate Services and Operations Manager during the recruitment process.
• Record and maintain Equality and Diversity information for all applicants.
• Conduct preliminary checks on applications for declarations (e.g. criminal convictions, disability, work permits, and job share requests).
• Organise interview logistics, including scheduling, panel coordination, venue booking, and candidate communication.
• Manage recruitment files, ensuring complete records for all candidates and adherence to confidentiality protocols.
• Complete all pre-employment checks for preferred candidates, including Police Checks, Working with Children Checks, and Disability Worker Exclusion Scheme (DWES) verifications.

3. Onboarding and Induction

• Coordinate the onboarding of new employees, ensuring timely communication of employment details to relevant departments.
• Ensure new employees receive induction packs, policy documents, and necessary network access.
• Arrange induction training sessions and workplace tours.
• Monitor and record completion of probationary reports, ensuring compliance with timelines.

4. Employee Records and Compliance

• Manage personnel records and ensure all staff files are accurate and up to date.
• Maintain and monitor absence and leave records, including the recording of sickness absences, submission of medical certificates, and completion of return-to-work discussions.
• Record and manage staff holiday entitlements and approvals.
• Administer the leaver process, including correspondence, payroll notifications, calculation of outstanding entitlements, and coordination of exit interviews and questionnaires.

5. Training and Development Administration

• Assist in the coordination and administration of staff training and professional development activities.
• Maintain training attendance and compliance records.
• Support the organisation and facilitation of in-house training sessions, ensuring timely communication and documentation.

6. Policy, Procedure, and Systems Management

• Review and update HR policies, procedures, and templates to ensure compliance with current legislation and best practice.
• Maintain departmental systems and databases, ensuring consistent use of compliant processes across the organisation.
• Support internal audits and contribute to the continuous improvement of HR practices.

7. Health, Safety, and Wellbeing

• Ensure all HR and business administration practices comply with relevant Health and Safety Regulations.
• Promote a safe, respectful, and inclusive workplace culture.

8. Other Duties

• Perform any other duties as directed by management to meet evolving business and organisational needs.

Job Type: Casual

Pay: $26.30 – $35.15 per hour

Expected hours: 18 – 30 per week

Work Location: In person