Executive Assistant to the CEO
2 days ago
Drone Forge is a diversified Australian technology and asset management group operating across aerospace operations, insurance, asset management, and geospatial intelligence.
Our core operations span pilots, engineers, maintainers, assembly, and logistics — supported by integrated business units in insurance, fund management, and geospatial data. Together, these divisions enable Drone Forge to deliver end-to-end solutions that redefine how assets are built, managed, insured, and deployed across industries.
As we continue to expand, we're seeking an Executive Assistant (EA) to provide high-level support to our CEO, helping to drive operational excellence and strategic focus across the organisation.
The Role
This is a high-impact role that places you at the centre of Drone Forge's leadership operations. The EA will serve as a trusted advisor, gatekeeper, and operational anchor to the CEO — ensuring his time, communication, and decisions are strategically aligned with the company's vision.
You'll work across multiple business entities and executive interfaces, bringing structure, clarity, and efficiency to a fast-moving, multi-disciplinary environment.
Key Responsibilities
- Provide confidential executive support to the CEO across multiple business divisions
- Manage and optimise a complex calendar, ensuring alignment with strategic and operational priorities
- Coordinate meetings, board sessions, and project reviews — preparing documentation and tracking outcomes
- Draft and manage correspondence, presentations, and reports for internal and external stakeholders
- Act as liaison between the CEO and senior leadership, ensuring effective communication flow across divisions
- Track key initiatives and deliverables across operations, insurance, and asset management functions
- Manage travel, logistics, and corporate events for the CEO and executive team
About You
You are a highly organised, proactive professional who thrives in complex environments. You anticipate needs, communicate with confidence, and approach every challenge with discretion and initiative.
Essential Qualifications & Experience:
- 3–5+ years' experience supporting C-suite or executive-level leaders
- Exceptional written and verbal communication skills
- Proven ability to manage sensitive information with confidentiality and integrity
- Advanced organisational, time management, and prioritisation skills
- Proficiency with Microsoft 365, Google Workspace, and productivity tools.
Desirable Attributes:
- Experience in technology, defence, insurance, or asset management sectors
- Familiarity with corporate governance and board processes
- Financial literacy and business acumen
- Strong interpersonal skills with the ability to navigate diverse stakeholder groups
Why Join Drone Forge
- Be part of a pioneering company at the intersection of aerospace, data, and finance
- Work directly with visionary leadership shaping the next phase of Australian innovation
- Exposure to multi-sector operations and cross-disciplinary projects
- Competitive remuneration and opportunities for growth within a dynamic organisation
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