Executive Assistant

6 days ago

East Perth, Western Australia Gumala Investments Pty Ltd Full time $90,000 - $100,000 per year

About Us

Gumala Investments Pty Ltd, as Trustee for the General Gumala Foundation Trust (GIPL), plays a vital role in ensuring the best interests of the Banjima, Yinhawangka, and Nyiyaparli Traditional Owners of the Pilbara are met both now and in the future.

About the Role

The Executive Assistant and Office Manager is a key support role, providing high-level assistance to the CEO and Trust Board, overseeing day-to-day office operations, and coordinating People & Culture processes. This multi-faceted position requires someone who is highly organised, adaptable, and able to balance competing priorities in a dynamic environment.

Your responsibilities will include:

Project Management

  • Plan and coordinate internal projects.
  • Oversee risk management, compliance plans, and ensure appropriate systems and controls are in place.
  • Coordinate cross-departmental tasks, ensuring responsibilities are clear and deadlines are met.
  • Support change management initiatives, helping staff to adapt to new systems, processes, or structures.

Overseeing people and Culture

  • Coordinate recruitment processes
  • Manage onboarding and offboarding logistics
  • Provide support for workplace health and safety requirements
  • Support employee engagement initiatives

Executive Assistant duties

  • Coordinate travel arrangements and accommodation arrangements for CEO and Board of Directors
  • Provide secretarial support to the Board and committee meetings
  • Provide basic technical support for the CEO
  • Coordinate and manage the CEO's calendar
  • Assist in inducting newly appointed Directors and retain the compliance documentation

Office Management

  • Establish and maintain standards and procedures for the office operations
  • Oversee day-to-day operations of the Perth office
  • Respond to and oversee maintenance issues
  • Monitor and replenish office supplies as needed
  • Ensure the security, integrity, and confidentiality of office data and facilities

About You

We are looking for an experienced EA/Office Manager who thrives in fast-paced environments and enjoys variety in their work. You will bring initiative, strong problem-solving skills, and excellent communication, with the ability to coordinate projects and people effectively. Experience in HR or People & Culture processes will be highly regarded.

What We Offer

  • Full-time role based in our Perth office.
  • Salary $90,000–$100,000 + super, negotiable based on experience.
  • Salary packaging options available.
  • Opportunities for professional development.
  • Be part of a values-driven organisation supporting Traditional Owners and communities.

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