Administration Assistant

10 hours ago

North Geelong, Australia Civilmart - Precast Civil Industries Full time

**Introduction**:
**About Us**:
Civilmart and Infrastructure Products Australia (IPA) have come together under the global parent company CRH. This merger marks a significant step in strengthening Australia’s civil infrastructure supply chain by combining the expertise and capabilities of two of the most recognised names in precast and civil concrete manufacturing.
**The Opportunity**:
We’re on the lookout for a reliable and detail-oriented Administration Assistant to join our team on a part-time basis. Working 3 days per week, you’ll play a key role in keeping our office running smoothly by supporting both our Contracts and Admin teams.
**What You’ll Be Doing**:
Entering data into payment claim templates and checking against payment schedules
Investigating discrepancies and processing credits when needed
Assisting with claim submissions and contract reconciliations
**Managing office coordination**: reception, purchase orders, record keeping, consumables
Supporting the Contract Administrator during leave periods
Liaising with Head Office functions (Finance, HR, Procurement, Safety) to ensure compliance with internal processes
**What You’ll Bring**:
Strong attention to detail and confidence with numbers
Good working knowledge of Microsoft Office, especially Excel and Outlook
Previous experience in administration or contract/data entry roles (construction or manufacturing preferred)
Organised, efficient, and a great communicator
Ability to work independently and manage competing priorities
A proactive attitude and willingness to learn
Why Join Us?
Supportive and friendly team culture
On-the-job training and mentoring
Stable national business with strong values and clear processes

  • Administration Assistant

    6 days ago

    Geelong, Australia HAYS Full time

    Ballarat VIC | Perm Ongoing | ASAP Start | Full Time **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities. Hays is currently partnered with a Ballarat based Client to recruit an Administration Assistant...

  • Administration Assistant

    9 hours ago

    Geelong, Australia HAYS Full time

    Seeking an experienced administrator to join this fast-paced and professional team! **Your new company** Hays is currently partnered with a Geelong-based accounting firm to recruit an Administrative Assistant in a permanent capacity. This company prides themselves on discovering forward-thinking solutions and providing proactive advice to fully realise...

  • Bookkeeper & Administrative Assistant with Flexible Hours!

    6 days ago

    North Geelong, Australia Smashville Services Full time

    **Job Opportunity: Bookkeeper & Administrative Assistant with Flexible Hours!** Are you organized, detail-oriented, and skilled in bookkeeping? We are looking for a reliable **Bookkeeper & Administrative Assistant** to join our team and help keep our operations running smoothly! **Hours**: - Flexible schedule**:9:30 AM - 2:30 PM, Monday through...

  • Junior Administration Assistant

    10 hours ago

    Geelong, Australia Nightingale Home Care Full time

    **Job Title: Junior Administration Assistant (Part-Time)** **Company**: Nightingale Home Care **Location**: Geelong, VIC **Type**: Part-Time **About Us**: At Nightingale Home Care, we are dedicated to providing compassionate and personalised care to those who need it most. Our team of skilled professionals is committed to delivering exceptional service...

  • Administration Assistant

    2 days ago

    Geelong, Australia HAYS Full time

    Permanent ongoing | Full time hours | Geelong VIC **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. My Property Client is currently seeking an experienced...

  • Administrative Assistant

    6 days ago

    Geelong, Victoria, Australia Barwon Health Full time $60,000 - $90,000 per year

    Employment Type- Permanent Part TimeHours per fortnight- 12Job Category- Administration - Administration AssistantReq Id -6050Enhance your career with Victoria's largest regional Health ServiceEnjoy a rewarding position in a supportive team environmentEnjoy work life balance in our stunning region with this permanent part-time position (16 hours per...

  • Administration Assistant

    6 days ago

    Geelong, Australia Barwon Health Full time

    **Employment Status** Permanent Part Time **Program** Surgical & Critical Care **Location** University Hospital Geelong **Hours Per Fortnight** 0 **Position Summary** - Provide a welcoming & friendly environment to cardiology patients and visitors - Enhance your career with the largest regional healthcare service in Victoria - Find your Work Life...

  • Administration - Administration Assistant Trainee

    2 weeks ago

    Geelong, Australia Belle Property Full time

    **Geelong, VIC**: Belle Property Geelong & Torquay are looking for a motivated, energetic and determined individual who is excited about commencing a career in real estate. With quality training, processes and procedures in place, this is a fantastic opportunity to join an supportive team with the resources you need to be successful. Our office prides...

  • Contract Administrator

    6 days ago

    North Geelong, Victoria, Australia DWB Engineering Pty Ltd Full time $60,000 - $90,000 per year

    DWB Group is a family-owned small business based in North Geelong, providing civil engineering consultation, estimating preparation, civil projects, and service locating services. We are a close-knit team of professionals who value reliability, initiative, and attention to detail.We are seeking a motivated and proactive Contract Administrator / Executive...

  • Contract Administrator

    2 weeks ago

    North Geelong, Victoria, Australia SSA Group Full time $90,000 - $120,000 per year

    SSA Recruitment is proud to be partnering with a long-standing contractor with a strong reputation across Melbourne and Geelong. We are seeking a highly motivated Contracts Administrator / Operations Coordinator to join their North Geelong branch, supporting the successful delivery of key projects. In this pivotal role, you'll work closely with Project...