Administration Assistant

1 week ago

Geelong, Australia HAYS Full time

Permanent ongoing | Full time hours | Geelong VIC

**Your new company**

Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria.

My Property Client is currently seeking an experienced Administrator to join their team to assist them with all things Admin Coordination in a varied and dynamic permanent ongoing position.

**Your new role**

You will work a standard 38 hour, full time work week, 100% on site in Geelong VIC. The purpose of the Administrator is to provide key administrative functions for the management office. On any given day, you will see yourself completing functions such as:

- General reception duties including contractor sign in & maintaining key register
- Maintain contact lists for key stakeholders
- Booking of staff travel
- Document all communication with tenants regarding collection and ensure these are received by due dates
- Arrange contractors for repairs & maintenance jobs
- Monthly rent roll process
- Prepare and Distribute memos to tenants as required
- Raising purchase orders
- Daily and weekly property checks to ensure compliance with site requirements and reporting
- Manage and co-ordinate the distribution of correspondence
- Ensure that place & presentation is of a high standard
- Distribute mail as it arrives
- Organise couriers when required
- Ensure weekly staff meetings are minuted and distributed prior to next meeting
- Marketing support
- Maintain office supplies and equipment

**Please note, this role may require travel to the Mornington Peninsula every 6 weeks (paid for by the company)

**What you'll need to succeed**

To succeed as the Administrator, you will need:

- Experience in the Property sector or Retail Operations desired
- Experience in an office Administrative capacity
- Demonstrated experience in stakeholder engagement and management
- A high attention to detail with the ability to problem-solve and remain thorough at all times
- An ability to prioritise and remain organised
- An ability to take initiative and be proactive
- A can do, approachable and collaborative attitude

**What you'll get in return**

Not only will you be welcomed into a positive and supportive environment in a brand new and secure office, you will also receive:

- An annual salary of $66,000 inclusive of superannuation + 10% annual salary bonus
- Free on site parking
- A paid day off for your birthday
- A paid day off in the month of December to say 'thank you'.
- A supportive and approachable team and leadership
- A permanent, ongoing position

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Brittany Hall - Senior Recruitment Consultant

**LHS 297508**#2776143

  • Administration Assistant

    2 weeks ago

    Geelong, Australia HAYS Full time

    Ballarat VIC | Perm Ongoing | ASAP Start | Full Time **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities. Hays is currently partnered with a Ballarat based Client to recruit an Administration Assistant...

  • Administration Assistant

    6 days ago

    Geelong, Australia HAYS Full time

    Seeking an experienced administrator to join this fast-paced and professional team! **Your new company** Hays is currently partnered with a Geelong-based accounting firm to recruit an Administrative Assistant in a permanent capacity. This company prides themselves on discovering forward-thinking solutions and providing proactive advice to fully realise...

  • Administration Assistant

    1 day ago

    Geelong, Australia Nightingale Home Care Full time

    **Job Title: Administration Assistant (Part-Time)** **Company**: Nightingale Home Care **Location**: Geelong, VIC **Type**: Part-Time **About Us**: At Nightingale Home Care, we are dedicated to providing compassionate and personalised care to those who need it most. Our team of skilled professionals is committed to delivering exceptional service and...

  • Administrative Assistant

    3 weeks ago

    Geelong, Victoria, Australia WorkSafe Victoria Full time

    Job description:Administrative Assistant$81,617.00 per annum + 12% superannuationFull-Time, fixed term position until 1/5/2026Wadawurrung / Geelong location - Hybrid working model (three days in the office and two days working from home) About the opportunityThe Administrative Assistant provides administrative support to the Director – Claims, Managers and...

  • Administrative Assistant

    3 weeks ago

    Geelong, Victoria, Australia WorkSafe Victoria Full time

    Job description:Administrative Assistant$81,617.00 per annum + 12% superannuationFull-Time, fixed term position until 1/5/2026Wadawurrung / Geelong location - Hybrid working model (three days in the office and two days working from home) About the opportunityThe Administrative Assistant provides administrative support to the Director – Claims, Managers and...

  • Junior Administration Assistant

    6 days ago

    Geelong, Australia Nightingale Home Care Full time

    **Job Title: Junior Administration Assistant (Part-Time)** **Company**: Nightingale Home Care **Location**: Geelong, VIC **Type**: Part-Time **About Us**: At Nightingale Home Care, we are dedicated to providing compassionate and personalised care to those who need it most. Our team of skilled professionals is committed to delivering exceptional service...

  • Administration Assistant

    1 day ago

    Geelong West, Australia Invocare Full time

    **Have you considered a career helping people and families through a difficult time in their life?** The Administrative Assistant is a member of the Tuckers Funerals Administration team. The Administrative Assistant actively contributes to planning, problem solving and thinking creatively to meet our service delivery requirements. In addition, excellent...

  • Administration Assistant

    4 days ago

    Geelong West, Australia Invocare Full time

    **Tuckers Funeral & Bereavement Service**is a part of InvoCare, a funeral industry leader. We currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria, throughout Australia, New Zealand and Singapore and we are growing. As we plan for the next phase of transformation and growth, now is an exciting time to join the InvoCare team. As an...

  • Administration Assistant

    2 weeks ago

    Geelong, Australia Barwon Health Full time

    **Employment Status** Permanent Part Time **Program** Surgical & Critical Care **Location** University Hospital Geelong **Hours Per Fortnight** 0 **Position Summary** - Provide a welcoming & friendly environment to cardiology patients and visitors - Enhance your career with the largest regional healthcare service in Victoria - Find your Work Life...

  • Administrative Assistant

    3 weeks ago

    Geelong, Victoria, Australia Barwon Health Full time

    Employment Type - Permanent Part TimeHours per fortnight - 28Job Category - Administration - Customer ServiceReq Id - 5169Enhance your career with the largest regional healthcare service in VictoriaGrow your skills at an organisation invested in your long-term developmentPermanent part time opportunity (28 hours per fortnight)About Barwon HealthBarwon Health...