Administration Assistant

6 hours ago

Geelong, Australia HAYS Full time

Seeking an experienced administrator to join this fast-paced and professional team

**Your new company**

Hays is currently partnered with a Geelong-based accounting firm to recruit an Administrative Assistant in a permanent capacity. This company prides themselves on discovering forward-thinking solutions and providing proactive advice to fully realise your business, finance, and community goals.

**Your new role**

This role will provide administrative support to the Office Manager regarding the operational requirements of running the company office and supporting clients.

Responsibilities will include:

- Provide support in the provision of services to clients such as preparing presentations, preparing reports, researching products and services, creating templates or online surveys and follow up.
- Monitor Annual Company Statements
- Prepare, distribute and follow up client invoices for
- Coordinate payments to ASIC on behalf of clients
- Create and maintain records, including CRM systems
- Scan and save documents to the CRM systems
- Provide reception relief as needed.
- Answer any phone call overflow from reception
- Assist in preparation for meetings, conference and events
- Implement office systems, procedures and processes to improve business efficiencies
- Assist with other administrative duties for the business when required

**What you'll need to succeed**

To be considered for this role, you will have:

- Demonstrated 2 years’ experience in a general administration position within a business environment
- Previous experience working within the financial services industry would be highly regarded.
- Demonstrated high level administrative skills
- Highly developed verbal and written communications skills
- Demonstrated ability to manage projects and meet timelines
- Skilled at producing documentation and report writing.
- Excellent customer service and attention to detail.
- Ability to manage and organise work and self in a systematic, accurate and timely manner
- Well-developed IT skills using the Microsoft Office suite, records management systems and cloud-based finance systems such as Xero

**What you'll get in return**

This role offers you an attractive annual salary of $68k plus super, full time hours and a permanent position with this reputable employer.

**What you need to do now**

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.

**LHS 297508** #2685938

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