
Contract Administrator
1 day ago
DWB Group is a family-owned small business based in North Geelong, providing civil engineering consultation, estimating preparation, civil projects, and service locating services. We are a close-knit team of professionals who value reliability, initiative, and attention to detail.
We are seeking a motivated and proactive Contract Administrator / Executive Assistant to join our team on a part-time basis (3–4 days per week, generally within school hours). This unique role will provide direct support to two civil engineers and the service locating business, with responsibilities evenly split between contract administration and executive assistance.
Key Responsibilities- Prepare and assist with contracts, schedules, quotes, and RFQs.
- Draft professional emails, letters, and reports.
- Manage incoming emails, coordinate responses, and maintain records.
- Support the preparation of invoices and track project documentation.
- Provide executive assistance to the Directors, including diary and general admin support.
- Liaise with clients and subcontractors in a professional and timely manner.
- Take initiative to anticipate needs, solve problems, and keep tasks moving.
- Assist with project coordination and reporting as required.
- Strong skills in Microsoft Office; experience with Microsoft Project is highly regarded.
- Excellent attention to detail, organisation, and time management.
- Strong written and verbal communication skills, with the ability to draft clear emails and reports.
- Proactive and able to work independently, while contributing to a small, supportive team.
- Able to work effectively under time pressure and manage competing priorities.
- Knowledge of the civil construction or service locating industry will be highly regarded.
- Permanent part-time role (3–4 days per week, within school hours).
- A supportive, family-owned business environment.
- Opportunities to learn and grow across both civil engineering and service locating sectors.
- Office-based role in North Geelong with flexibility to suit school-friendly hours.
- Pay commensurate with experience.
If you're looking for a varied role where your initiative, professionalism, and organisational skills will be valued, we'd love to hear from you.
Please apply via Seek with your CV and a cover letter outlining your experience and suitability for the role.
-
Contract Administrator
7 days ago
North Geelong, Victoria, Australia SSA Group Full time $90,000 - $120,000 per yearSSA Recruitment is proud to be partnering with a long-standing contractor with a strong reputation across Melbourne and Geelong. We are seeking a highly motivated Contracts Administrator / Operations Coordinator to join their North Geelong branch, supporting the successful delivery of key projects. In this pivotal role, you'll work closely with Project...
-
Senior Contract Administrator
3 weeks ago
Geelong, Victoria, Australia Bowden Corp Full timeWe are seeking a Senior Contract Administrator for our Geelong office.Bowden Corporation is a Victorian tier 3 commercial construction company that has been in operation since 2001. We operate across Victoria, most often on projects that make a difference to the community such as schools, social housing, emergency services and local council...
-
Contract Administrator
1 day ago
Bayswater North, Victoria, Australia Wall Street Homes Full time $208,000 - $364,000 per yearA bachelor's degree in either: Construction Management, Quantity Surveying, or Building and Construction Management is highly desired for this role - it may not be necessary if you have had years of experience in these roles with a construction company.Proficiency in Microsoft Office and project management software eg: , Microsoft Projects ,Bluebeam...
-
Coordinator, Contract Governance
3 weeks ago
Geelong, Victoria, Australia Deakin University Full timeApply now Job no: 575419Work type: Full-timeLocation: FlexibleCategories: ManagementFlexible location based at Melbourne, Burwood or Geelong Campus + hybrid work arrangements2 x full-time and continuing positions available – commencement from 6 October 2025Team overview:As trusted advisors and collaborative partners, the Finance and Assurance function...
-
Coordinator, Contract Governance
3 weeks ago
Geelong, Victoria, Australia Deakin University Full timeApply now Job no: 575419Work type: Full-timeLocation: FlexibleCategories: Management- Flexible location based at Melbourne, Burwood or Geelong Campus + hybrid work arrangements- 2 x full-time and continuing positions available – commencement from 6 October 2025Team overview:As trusted advisors and collaborative partners, the Finance and Assurance function...
-
Research Contracts Specialist
3 weeks ago
Geelong, Victoria, Australia Deakin University Full timeOverviewApply now Job no: 576554Work type: Full-timeLocation: Geelong - Waurn Ponds, Melbourne - Burwood, FlexibleCategories: Administration, Legal Services- Based at our Melbourne, Burwood or Geelong, Waurn Ponds Campus + hybrid work arrangements- Full-time and continuingBenefitsAt Deakin, we offer more than just a job — we offer a lifestyle. Across our...
-
Research Contracts Specialist
3 weeks ago
Geelong, Victoria, Australia Deakin University Full timeOverviewApply now Job no: 576554Work type: Full-timeLocation: Geelong - Waurn Ponds, Melbourne - Burwood, FlexibleCategories: Administration, Legal ServicesBased at our Melbourne, Burwood or Geelong, Waurn Ponds Campus + hybrid work arrangementsFull-time and continuingBenefitsAt Deakin, we offer more than just a job — we offer a lifestyle. Across our...
-
Finance Administrator – Geelong
4 weeks ago
Geelong, Victoria, Australia Coulter Legal Lawyers Pty Full timeFinance Administrator – Geelong (12-month contract)Join a supportive and welcoming teamFull time position, Monday to Friday12-month contractWho we areAs one of the largest regionally based law firms in Victoria, with offices in Melbourne, the Surf Coast, the Bellarine Peninsula, and South Australia, we are a leading law firm with a difference; we care...
-
Office Administrator
3 weeks ago
Geelong, Victoria, Australia Walkers Full timeOverviewWalkers: Plaster, Tiles, Insulation and Cladding are one of the region's leading family owned and operated companies for both supply and installation of building products.The role is Full Time, working from the office, 37.5hrs per week (7.00am to 3.00pm Mon – Fri) and would be best suited to an experienced administrator with at least 3-5 years of...
-
Office Administrator
3 weeks ago
Geelong, Victoria, Australia Walkers Full timeOverviewWalkers: Plaster, Tiles, Insulation and Cladding are one of the region's leading family owned and operated companies for both supply and installation of building products.The role is Full Time, working from the office, 37.5hrs per week (7.00am to 3.00pm Mon – Fri) and would be best suited to an experienced administrator with at least 3-5 years of...