Contract Administrator

14 hours ago

North Geelong, Victoria, Australia DWB Engineering Pty Ltd Full time $60,000 - $90,000 per year

DWB Group is a family-owned small business based in North Geelong, providing civil engineering consultation, estimating preparation, civil projects, and service locating services. We are a close-knit team of professionals who value reliability, initiative, and attention to detail.

We are seeking a motivated and proactive Contract Administrator / Executive Assistant to join our team on a part-time basis (3–4 days per week, generally within school hours). This unique role will provide direct support to two civil engineers and the service locating business, with responsibilities evenly split between contract administration and executive assistance.

Key Responsibilities
  • Prepare and assist with contracts, schedules, quotes, and RFQs.
  • Draft professional emails, letters, and reports.
  • Manage incoming emails, coordinate responses, and maintain records.
  • Support the preparation of invoices and track project documentation.
  • Provide executive assistance to the Directors, including diary and general admin support.
  • Liaise with clients and subcontractors in a professional and timely manner.
  • Take initiative to anticipate needs, solve problems, and keep tasks moving.
  • Assist with project coordination and reporting as required.
About You
  • Strong skills in Microsoft Office; experience with Microsoft Project is highly regarded.
  • Excellent attention to detail, organisation, and time management.
  • Strong written and verbal communication skills, with the ability to draft clear emails and reports.
  • Proactive and able to work independently, while contributing to a small, supportive team.
  • Able to work effectively under time pressure and manage competing priorities.
  • Knowledge of the civil construction or service locating industry will be highly regarded.
What We Offer
  • Permanent part-time role (3–4 days per week, within school hours).
  • A supportive, family-owned business environment.
  • Opportunities to learn and grow across both civil engineering and service locating sectors.
  • Office-based role in North Geelong with flexibility to suit school-friendly hours.
  • Pay commensurate with experience.
How to Apply

If you're looking for a varied role where your initiative, professionalism, and organisational skills will be valued, we'd love to hear from you.

Please apply via Seek with your CV and a cover letter outlining your experience and suitability for the role.

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