Contract Administrator
6 hours ago
DWB Group is a family-owned small business based in North Geelong, providing civil engineering consultation, estimating preparation, civil projects, and service locating services. We are a close-knit team of professionals who value reliability, initiative, and attention to detail.
We are seeking a motivated and proactive Contract Administrator / Executive Assistant to join our team on a part-time basis (3–4 days per week, generally within school hours). This unique role will provide direct support to two civil engineers and the service locating business, with responsibilities evenly split between contract administration and executive assistance.
Key Responsibilities- Prepare and assist with contracts, schedules, quotes, and RFQs.
- Draft professional emails, letters, and reports.
- Manage incoming emails, coordinate responses, and maintain records.
- Support the preparation of invoices and track project documentation.
- Provide executive assistance to the Directors, including diary and general admin support.
- Liaise with clients and subcontractors in a professional and timely manner.
- Take initiative to anticipate needs, solve problems, and keep tasks moving.
- Assist with project coordination and reporting as required.
- Strong skills in Microsoft Office; experience with Microsoft Project is highly regarded.
- Excellent attention to detail, organisation, and time management.
- Strong written and verbal communication skills, with the ability to draft clear emails and reports.
- Proactive and able to work independently, while contributing to a small, supportive team.
- Able to work effectively under time pressure and manage competing priorities.
- Knowledge of the civil construction or service locating industry will be highly regarded.
- Permanent part-time role (3–4 days per week, within school hours).
- A supportive, family-owned business environment.
- Opportunities to learn and grow across both civil engineering and service locating sectors.
- Office-based role in North Geelong with flexibility to suit school-friendly hours.
- Pay commensurate with experience.
If you're looking for a varied role where your initiative, professionalism, and organisational skills will be valued, we'd love to hear from you.
Please apply via Seek with your CV and a cover letter outlining your experience and suitability for the role.
-
Contract Administrator
6 days ago
North Geelong, Victoria, Australia SSA Group Full time $90,000 - $120,000 per yearSSA Recruitment is proud to be partnering with a long-standing contractor with a strong reputation across Melbourne and Geelong. We are seeking a highly motivated Contracts Administrator / Operations Coordinator to join their North Geelong branch, supporting the successful delivery of key projects. In this pivotal role, you'll work closely with Project...
-
Contract Administrator
9 hours ago
Geelong, Victoria, Australia Hays | Sustainability Full time $80,000 - $120,000 per yearThese water treatment experts are seeking a Contract Administrator to join the Geelong business. Your new company This established provider of water management systems are continuing to grow in delivery and market share, having expanded scope in the past 3 years to deliver holistic solutions as opposed to supplying standalone stages or singular...
-
Contracts Administrator
1 week ago
Bayswater North, Victoria, Australia Hi-Style Building Group Pty Ltd Full time $60,000 - $90,000 per yearMaternity Leave Position – Contracts & Estimating AdministratorWe are seeking a proactive and detail-oriented Contracts & Estimating Administrator to support our residential construction business and its related companies during a maternity leave period.This diverse role spans administration, contract management, compliance, financial coordination, and...
-
Sales and Contract Administrator
2 days ago
Sunshine North, Victoria, Australia Ausreo Full timeIntroduction:Ausreo is Australia's leading independent manufacturer and supplier of concrete reinforcing products to the building and construction industry. We support and encourage our business partners to Build with Confidence and create value for our people, customers and shareholders. We are known for:Our agility to provide superior service and support...
-
Contract Administrator
7 hours ago
Bayswater North, Victoria, Australia Wall Street Homes Full time $208,000 - $364,000 per yearA bachelor's degree in either: Construction Management, Quantity Surveying, or Building and Construction Management is highly desired for this role - it may not be necessary if you have had years of experience in these roles with a construction company.Proficiency in Microsoft Office and project management software eg: , Microsoft Projects ,Bluebeam...
-
Project Administrator
2 days ago
Bayswater North, Victoria, Australia Tecside Full time $40,000 - $44,300 per yearLocation:Bayswater, VIC -Free parking is availableContract:12-month contract with strong potential for long-term extensionHours:Full-Time hoursWorking arrangements:Hybrid, work 2 days from homeHourly rate:$40 - $43 per hour + SuperStart date:ImmediatelyOur client, a global leader in energy technology and infrastructure, is seeking a skilledCommercial...
-
Legal Administrator
2 weeks ago
Sunshine North, Victoria, Australia Westjustice Full time $60,000 - $80,000 per yearOrganisation DescriptionWestjustice is a rights-based Community Legal Centre servicing Melbourne's West on the lands of the Bunurong and Wurundjeri peoples and including the LGAs of Wyndham, Maribyrnong, Hobsons Bay, Melton and Brimbank, a population of over a million people. Melbourne's Western Suburbs are the thriving backbone of the state, and home to...
-
Sales Administration Executive
2 days ago
Fitzroy North, Victoria, Australia Sportsnet Corporation Pty Ltd Full time $60,000 - $80,000 per yearWe are seeking a detail-oriented and proactive Sales Administration Executive to join our Sales team. This role is pivotal in ensuring a smooth transition from booking to confirmation, supporting Sales Executives by managing fulfilment, reservations, and key administration tasks. If you thrive in a fast-paced environment, have strong attention to detail, and...
-
Finance (Bursar) and Administration
7 hours ago
Dandenong North, Victoria, Australia St. Elizabeth's School Full time $60,000 - $80,000 per yearRole Description/CriteriaThe successful applicant needs to be committed to delivering a high standard of work and have a willingness to contribute to our vibrant and highly professional team, where the students are the centre of all that we do.Passion and enthusiasm is a characteristic we seek in all our staff.The successful applicant will be required...
-
Clinical Trials Administrative Officer
2 days ago
Box Hill North, Victoria, Australia Monash University Full time $60,000 - $80,000 per yearThe OpportunityJoin the respiratory research team as a Clinical Trials Administrative Officer and contribute to the delivery of high-quality clinical trials and research projects. The role provides essential administrative and research support to ensure the smooth operation of study activities and the successful achievement of research outcomes....