Team Assistant

Team Assistant - 9 Month Contract
- 9 month contract, full time
- Sydney Location
- Flexible work arrangements

**How will I help?**

As a Team Assistant you will be responsible for the efficient coordination of the office function in the Group Finance (GF) team and support the Leadership Team as and when required. Duties include expense management, travel administration, technology troubleshooting, event coordination, relief for Executive Assistant and general administration and office management. This role supports a vibrant culture of positive energy, fun and collaboration.

**Key Accountabilities**
- Diary management of Heads of and cover EA role when required
- Coordination of team and external guest meetings including managing invite lists, agenda and minutes, meeting room booking, set up of materials and catering if required
- Initiate and coordinate staff and other (graduate, external auditor, consultant) movements including documentation, technology set-up, security and related accesses, timely onboarding for new starters, transfers, separations and desk moves
- Co-ordination and organisation of final Board, Executive Team and other Committee papers through to submission to Company Secretariat
- Assistance with GF Social Club activities and team social events
- COUPA data entry and coordination of invoices, payments, internal chargebacks and reimbursements
- Tracking of mandatory team training, leave balances, goals and performance review activities to timely completion
- Travel and accommodation bookings
- Update and maintain distribution and group lists, birthdays and anniversaries

**What's in it for me?**

You'll play a significant part of the future of a business that has been around for 200 years. Our purpose is to create better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure.

Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**
- Prior team coordination experience essential
- Intermediate: MS Office Skills (Word, PowerPoint, and Excel)
- Positive attitude and resourceful
- Excellent oral and written communication skills
- Strong planning and organisational skills and the ability to manage multiple tasks at any given time
- Ability to work collaboratively with staff and clients at all levels including on confidential / sensitive matters
- A working style that is team oriented and flexible and the ability to prioritise well during peak periods e.g. year-end results Strong attention to detail with the ability to
- procedures and produce high quality output
- Proficiency in expense management processes or systems

**What's it like to work there?**

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other's passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We'll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you're in control of where you start and how you'll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

Hear from some of our people and their experiences working with us.

**How do I apply?**

Start here. Just click on the **APPLY** or button.

**Do you need reasonable adjustments during the recruitment process?**

Job ID 300002544844873