Administration Coordinator

About The Team

The Food Futures Institute encompasses key centres working on major grain and horticultural crops, pastures, animal production, health and sustainable farming systems. A global challenge is increasing farm productivity without further degrading water, land and soils; and as the changing climate and increasing population lead to a strain on food production and our ability to meet demand, we are developing innovative ways to optimise production, whilst minimising impact on the environment.

A major focus of the Food Futures Institute will be the translation of quality research to better on-ground outcomes and, in doing so, develop a strong national and international reputation.

Your New Role

The Administration Coordinator supports the PVC Food Futures Institute and Institute Business Manager by providing expert, confidential secretarial and administrative assistance and by demonstrating a superior level of personal initiative and professionalism.

Your key responsibilities will include
- Manage daily operations of the PVC office for the Food Futures Institute, handling enquiries with discretion and initiative.
- Provide admin and secretarial support to PVCs, including scheduling, event coordination, travel, and visitor hosting.
- Offer secretarial support for meetings and committees as needed.
- Oversee recruitment processes for approved academic and professional roles, including shortlisting and interview coordination.
- Manage documentation for:

- Academic titles (Adjunct, Honorary, etc.)
- Probation and promotion
- Government licenses and exemptions
- Articulations
- Staff awards
- Other tasks as required
- Draft and manage PVC communications and mailing lists.

Please refer to the

Position Description

for further details.

What We Offer You

This Continuous | Part Time (22.5 hours per week) position attracts a remuneration of $77,000 - $94,000 (pro rata) plus 17% employer superannuation contributions.

You’ll join a dynamic and talented team where diversity and innovation thrive. Our Bronze
- tier status in the Australian Workplace Equality Index reflects our commitment to LGBTIQA+ inclusion, equity and creating a safe, welcoming environment for all. We strive to be the university of choice for First Nations peoples, honouring Indigenous knowledge. Sustainability is central to our community and guided by clear, confident leadership, we are working toward an ambitious future with goals of net zero emissions and zero waste by 2030.

As well as the flexibility to maintain a work life balance, our staff enjoy a vibrant, natural campus with world-class facilities, along with a variety of benefits, including:

- Periodic salary increases between 1 January 2025 to 1 July 2026 totalling an 8% increase
- Flexible work arrangements
- Cultural Load and allowance - providing up to $8,944 per year to First Nations employees who are contributing cultural knowledge and perspectives beyond the scope of their role
- Indigenous Language Allowance
- Salary packaging options - such as purchasing leave, gym membership, car parking permit
- Employee Assistance Program
- On-campus services and facilities, such as a Childcare Centre, Gym, Vet Hospital, and Chiropractic Clinic

For further information, check out our

benefits and services page



Join us
- A cover letter including a statement addressing the selection criteria (with reference to the Position Description)
- Your most recent resume (CV)

Selection Criteria:

- Completion of an associate diploma level qualification with relevant work-related experience or an equivalent combination of relevant experience and/or education/training.
- Demonstrated high level of organisational, time and workload management skills, including the ability to prioritise workload to meet strict deadlines.
- Highly effective communication, customer service and interpersonal skills, and the demonstrated ability to interact constructively and collaboratively with staff at all levels of the organisation.
- Demonstrated ability to use initiative, assume responsibility for tasks and projects and to resolve problems.
- Ability to work in a team environment and flexibility to undertake a diverse range of tasks with mínimal supervision.
- A commitment to equity and social justice principles.

Applicants should refer to the

Position Description

Please note visa sponsorship is not available for this position. Applicants are expected to have current and valid work rights in Australia.

Contact Us

For enquiries about the opportunity on offer please reach out to Joy Gilsenan, Institute Business Manager,

and quote JR103722 as the reference.

Applications Close on 15/04/2025 (11:59pm AWST)

The University reserves the right to withdraw this advertisement at any time.