Administration & Meetings Coordinator

2 days ago

East Perth, Western Australia Banjima Native Title Aboriginal Corporation Full time $60,000 - $90,000 per year

Administration & Meetings Coordinator

Are you a highly organised and proactive administrator with a knack for coordinating meetings and capturing key outcomes? BNTAC is seeking an Administration and Meetings Coordinator to support our Executive Services team and broader organisation. This is a dynamic role that blends meetings coordination, administrative support, and stakeholder engagement in a culturally grounded not-for-profit environment.

Key Responsibilities

  • Plan and coordinate logistics for meetings, workshops, and internal events
  • Book venues, catering, travel, and AV equipment
  • Prepare and distribute meeting packs and agendas
  • Attend meetings to manage sign-in, support AV, and take accurate minutes
  • Maintain central calendars, spreadsheets, and reporting for allowances
  • Liaise with vendors and negotiate favourable terms
  • Provide general administrative support across departments
  • Manage and maintain the office environment
  • Support cross-team collaboration and cover during absences

About You

You're detail-oriented, organised, and efficient, with a confident communication style and a friendly, can-do attitude. You're happy to get involved across different areas of the business—providing meeting coordination, administrative support, and helping maintain a professional office environment.

Selection Criteria

Essential:

  • Experience in meeting coordination and administrative support
  • Strong minute-taking skills with a focus on accuracy and timeliness
  • Excellent organisational and time management abilities
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to work independently and collaboratively
  • Strong interpersonal and communication skills
  • Current police clearance or willing to obtain
  • Willing to travel to the Pilbara annually for AGM
  • Unrestricted work rights in Australia.

Desirable:

  • Identify and are recognised as a Banjima Person
  • Current driving licence

Why Join Us?

At BNTAC, you'll be part of a team that values cultural integrity, community impact, and operational excellence.

We offer:

  • Salary sacrificing benefits up to $15,900
  • A supportive and inclusive workplace
  • Opportunities for professional development
  • Employee Assistance Program
  • Non-monetary rewards such as additional leave and team experiences

  • Administration Coordinator

    5 days ago

    Perth, Western Australia Hays | Office Support Full time $60,000 - $80,000 per year

    HAYS are currently working with a respected organisation in the energy and infrastructure sector who are seeking their next Administration Coordinator. This is a permanent, full-time role based in the Perth CBD, paying up to $75k + superannuation, depending on experience.Your new role As the Administration Coordinator, you will be the central support across...

  • Administration Support Coordinator

    1 day ago

    Perth, Western Australia Elderbloom Community Care Centres Full time $60,000 - $80,000 per year

    Elderbloom is currently seeking a part-time Administration Support Coordinator to provide administrative support, across Elderbloom Community Care Centres, who is flexible with working in different settings. This is a customer facing position that is vital for the effective functioning of our facilities and administration office. In this role you will be...

  • Administration Officer

    2 weeks ago

    East Perth, Western Australia Yilka Heritage and Land Care Pty Ltd Full time $66,000 - $74,000 per year

    Yilka Heritage and Land Care (YHLC) is a subsidiary of Yilka Talintji Aboriginal Corporation RNTBC (YTAC) assisting the Yilka native title holders in their corporate governance; cultural and heritage protection; land management and ranger program operations; fee-for-service activities; and other related matters.YHLC are seeking a motivated and adaptable...

  • Meetings Quality Assurance Specialist

    5 days ago

    Perth, Western Australia Computershare Australia Full time $90,000 - $120,000 per year

    Job DescriptionLocation: Perth/MelbourneIn this office-based position you'll experience a supportive approach to your wellbeing and continuous learning opportunities in our friendly and inclusive workplace. Find out more about our flexible work culture at We give you a world of potentialWe are seeking two Meetings Quality Assurance Specialists to join our...

  • Cricket Operations Coordinator

    1 day ago

    East Perth, Western Australia Western Australian Cricket Association (WACA) Full time $70,000 - $120,000 per year

    WA Cricket is seeking an energetic and organised Cricket Operations Coordinator to join our team. This role will be central in ensuring the smooth administration of WA Cricket's female premier club competitions along with the delivery of match day operations. How You'll Make an ImpactCoordinate training, catering, medical, and match day staffing...

  • Logistics and Administration Coordinator

    7 days ago

    Perth, Western Australia Brink's Australia Full time $60,000 - $90,000 per year

    Logistics and Administration Coordinator – Brink's Global Services (Western Australia) Perth | Full-time | PermanentAbout Brink'sBrink's (NYSE: BCO) is the world's leading provider of secure logistics, cash management, and valuables transport. Established in 1859, Brink's operates across more than 100 countries, partnering with financial institutions,...

  • Administration Officer

    5 days ago

    East Perth, Western Australia Public Transport Authority Full time $86,108 - $98,686 per year

    Level 3, SOA, $86,108 - $98,186 pa plus 12% superannuationPermanent Full Time, East Perth LocationBe the backbone of our busy executive team—keep things running smoothly and efficiently.Bring your admin and finance skills to a dynamic division where no two days are the same.Join us in a role that blends organisation, stakeholder engagement, and real...

  • New Business Administrator

    5 days ago

    Perth, Western Australia ClearView Administration Services Pty Ltd Full time

    We're looking for 2 New Business AdministratorsAnnual salary + up to 10% bonusWhy this is a great opportunityJoin the team at ClearView in a role that's brand‑new and purpose‑built for our Perth office for the first time, because we're operating a follow‑the‑sun service model, you'll play a key role in delivering premium service to our national...

  • Client & Office Services Coordinator/Team Administrator

    5 days ago

    Perth, Western Australia Urbis Full time $60,000 - $90,000 per year

    Who We AreUrbis is people focussed, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Our mission is to help create meaningful, sustainable cities & communities.Urbis is an employer of choice for...

  • Administration Coordinator – Home Care

    5 days ago

    Perth, Western Australia St Bart's Full time $80,000 - $104,000 per year

    Are you a master organiser who cares deeply about helping others? Do you love seeing processes run like clockwork while knowing your work directly supports people in their homes? If yes, we want youAs our Administration Coordinator for the Home Care Program, you'll be the engine behind the scenes, overseeing administrative and operational functions that keep...