Administration & Meetings Coordinator

8 hours ago

East Perth, Western Australia Banjima Native Title Aboriginal Corporation Full time $60,000 - $90,000 per year

Administration & Meetings Coordinator

Are you a highly organised and proactive administrator with a knack for coordinating meetings and capturing key outcomes? BNTAC is seeking an Administration and Meetings Coordinator to support our Executive Services team and broader organisation. This is a dynamic role that blends meetings coordination, administrative support, and stakeholder engagement in a culturally grounded not-for-profit environment.

Key Responsibilities

  • Plan and coordinate logistics for meetings, workshops, and internal events
  • Book venues, catering, travel, and AV equipment
  • Prepare and distribute meeting packs and agendas
  • Attend meetings to manage sign-in, support AV, and take accurate minutes
  • Maintain central calendars, spreadsheets, and reporting for allowances
  • Liaise with vendors and negotiate favourable terms
  • Provide general administrative support across departments
  • Manage and maintain the office environment
  • Support cross-team collaboration and cover during absences

About You

You're detail-oriented, organised, and efficient, with a confident communication style and a friendly, can-do attitude. You're happy to get involved across different areas of the business—providing meeting coordination, administrative support, and helping maintain a professional office environment.

Selection Criteria

Essential:

  • Experience in meeting coordination and administrative support
  • Strong minute-taking skills with a focus on accuracy and timeliness
  • Excellent organisational and time management abilities
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to work independently and collaboratively
  • Strong interpersonal and communication skills
  • Current police clearance or willing to obtain
  • Willing to travel to the Pilbara annually for AGM
  • Unrestricted work rights in Australia.

Desirable:

  • Identify and are recognised as a Banjima Person
  • Current driving licence

Why Join Us?

At BNTAC, you'll be part of a team that values cultural integrity, community impact, and operational excellence.

We offer:

  • Salary sacrificing benefits up to $15,900
  • A supportive and inclusive workplace
  • Opportunities for professional development
  • Employee Assistance Program
  • Non-monetary rewards such as additional leave and team experiences

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