Administrative Coordinator

4 days ago

Perth, Australia Hudson Australia Full time

Full Time Permanent Opportunity

Our client is offering an exciting opportunity for an admin coordinator to support their renewable energy business. Working with a tight knit team, you will be responsible for a variety of administrative tasks as well as the opportunity to work autonomously on both small and large projects. They are seeking someone dynamic, who likes to manage their own time and priorities and just willing to dive in and assist with what needs to be done. This role is ideal for an administrator seeking their next big step or for a solid operator to hit the ground running.

**Tasks Include**:

- Deliver administrative support and coordination to human resources, business development, site teams, finance and engineering.
- Alleviate administrative burden of the executive team
- Create minutes and update actions from operational meetings.
- Coordination of diaries for the team
- Support the EA/Office Manager in arranging team events, and delivering monthly and quarterly reporting
- Assist the HR manager with various duties including onboarding and offboarding, inductions, recruitment support, and training/L&D
- Assist in site administration duties including travel, accommodation, archiving and document management.
- Deliver support and coordination for any business initiatives or projects.
- Support the business development team's document management, filing and archiving processes.
- Accounts assistance including credit card reconciliations, preparing invoices, Pos and payroll support as required.
- Draft, review and edit materials and communications as required by the functional teams.
- Stakeholder engagement including phone calls and queries, attending to all visitors, Ensure the meeting rooms are setup for visitors and meetings.
- Maintain office cleanliness, tidiness and general organisation.

**About You**:

- A minimum of 2-5 years in an administrative role
- An Inquisitive nature with a strong desire to help with a variety of tasks
- The eagerness to learn and try/take on new tasks and responsibilities as required
- Excellent organisational and communication skills
- Ability to work under pressure and juggle multiple tasks and deadlines
- Intermediate level of MS Office including Outlook, PowerPoint, Word & Excel
- Flexible approach to work and ability to handle change

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