Project Administrator

1 week ago

Lane Cove West, Australia Ventia Pty Limited Full time

**Project Administrator**
- Opportunity to develop a career in project administration
- One of the largest essential service providers in Australia and New Zealand
- Full-time permanent position - based in Woolloomooloo with hybrid working arrangements

**About the Role**

The Project Administrator is responsible for managing and coordinating site access and permits, liaising with different stakeholders. This role is also responsible for managing Service Requests, creating and planning remedial work orders on Asset Information Management System, as well as assisting in asset and maintenance reporting.

**What you’ll be doing**

Key responsibilities of this role include but are not limited to:

- Manage and coordinate contractors and staff site access and work permits
- Check and verify contractors and staff qualifications
- Respond to client Service Requests using Asset Information Management System (Maximo AIMS)
- Manage post-work document control and upload into AIMS and SharePoint
- Conduct routine quality checks on work orders and post-work documents
- Resolve and debug issues within Maximo Anywhere system
- Assist field staff with the use of Maximo AIMS
- Assist with Incident Response data management and reporting
- Assist with asset and maintenance reporting, work order planning and scheduling, and with updating maintenance rosters
- Ability to be flexible with hours to support tunnel closures when required (2 nights every 3 months from 6pm-12 or 1am)

**What’s on offer**
- Ventia offers you a flexible, supportive, and inclusive work environment where you matter.
- We take our people’s careers seriously, helping them to learn and grow.
- There’s nothing more important to us than keeping our people and the public safe.
- We look after each other and foster our people’s wellbeing.

**About you**
- Administration or coordination experience across projects in similar industries such as transportation, construction, or industrial environment
- Sound knowledge of Microsoft Office suite
- Experience in Maximo or other similar Asset Management systems is an advantage
- Proven stakeholder relationship management skills
- Excellent communication and interpersonal skills
- Ability to work autonomously and in a team environment
- With a customer-centric mindset

**About Ventia**

Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely, and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

**Diversity**

We acknowledge the importance of our people’s diverse experiences, talents, and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

**How to apply**

**Position Reference Number**: 147432

**Job Segment**:Developer, Sharepoint, Document Control, Relationship Manager, Data Management, Technology, Administrative, Customer Service, Data

  • HR Administrator

    4 days ago

    Lane Cove West, Australia Ward Civil & Environmental Engineering Pty Limited Full time

    **About Us**: Ward Civil & Environmental Engineering is a highly-respected Tier 2 civil contracting company based in Sydney and has been operating for nearly 50 years. The company undertakes a diverse range of civil engineering and environment projects and has a strong reputation for valuing our employees. We are currently seeking a part-time Administration...

  • Project Account Coordinator

    2 weeks ago

    Lane Cove, Australia Collective Wellness Group Full time

    **Excellent opportunity in Australia’s leader in fitness franchising!** - Vibrant and empowered team - Hybrid flexible work style - Join a growing business that changes people’s lives for the better! **Who we are**: Collective Wellness Group (CWG) is the Master Franchisor in Australia for leading health and wellness brands Anytime Fitness, XTEND Barre...

  • Financial Assistant

    1 week ago

    Lane Cove, Australia beBee Careers Full time

    Job RoleWe are seeking a highly motivated and organized individual to join our team in a Finance Support role. The successful candidate will be responsible for providing administrative assistance, maintaining accurate records, and contributing to the smooth operation of our office.Key ResponsibilitiesAdministrative Tasks:Assist with various administrative...

  • Order and Accounts Receivable Administrator

    7 days ago

    Lane Cove West, Australia Casa Systems Inc Full time

    **WHO ARE WE?** Casa Systems, Inc. (Nasdaq: CASA) is a leading edge 5G telecommunications and global network provider, with our head office in Boston, USA. We pride ourselves in providing customer-focused solutions in core, edge convergence and world-leading access device technology. - Our mission is to deliver ultra-fast and secure broadband solutions that...

  • Administration Assistant

    2 weeks ago

    Lane Cove, Australia Pinnacle Rehab Full time

    Excellent training and ongoing support - Fun, collaborative and professional team environment - Close to cafes, transport, restaurants and shops! **About Pinnacle Rehab** Pinnacle Rehab is an award-winning health and workplace rehabilitation provider and a market leader for workplace rehabilitation for the past 20 years. We’re dedicated to helping...

  • Administration Assistant

    2 weeks ago

    Lane Cove, Australia Saint Ignatius' College Riverview Full time

    Saint Ignatius’ College Riverview is a Catholic boys’ school in the Jesuit tradition. Located in Lane Cove, Sydney, Cameraygal Country, this leading independent school delivers a holistic education to both day and boarding students from Years 5 to 12. The successful applicant will have: - Previous experience in a similar role. - Ability to manage...

  • Receptionist/administration Assistant

    2 weeks ago

    Lane Cove, Australia Lane Cove Chiropractic Centre Full time

    **About the Busines and the Role** **Who we are** We are a Chiropractic Office in Lane Cove. This Practice has been serving the community for 50 years. We are dedicated to delivering outstanding chiropractic care to our diverse range of patients from babies to grandparents and everyone in between. We are a busy, vibrant and growing practice. Julie and...

  • Service Administrator

    6 days ago

    Lane Cove, Australia Beckman Coulter Life Sciences Full time

    Responsible for the provision of all Service Administrative support functions, technical support, product support services and scheduling of Field Service Engineer (FSE) activities in the ANZ With the aim of improving FSE utilisation rates and productivity whilst ensuring Best in Class service delivery. **Key Responsibilities**: Working closely with the...

  • Administration Assistant

    4 days ago

    Lane Cove, Australia Saint Ignatius' College Riverview Full time

    Saint Ignatius’ College Riverview is a Catholic boys’ school in the Jesuit tradition. Located in Lane Cove, Sydney, Cammeraigal Country, this leading independent school delivers a holistic education to both day and boarding students from Years 5 to 12. The successful applicant will have: - Previous experience in a similar role. - Ability to manage...

  • Project Administrator

    2 weeks ago

    West Perth, Australia Metso Outotec Full time

    Would you like to take this opportunity to influence the industry towards a more responsible use of the world’s natural resources? As a newly combined company Metso Outotec creates a unique workplace. Combining the strengths of two companies we offer stronger platform for growth and innovation. This is your opportunity to join the positive change. **Job...