Project Administrator

About John Holland:

At John Holland, our purpose is simple, we transform lives with everything we do. We've always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

About the role:

John Holland's Infrastructure division is currently constructing some of Australia's most complex projects, including the Black Hill to Tomago M1, Belmont Desalination Plant Project, and Upper South Creek Advanced Water Recycling Centre. Due to industry expansion, the John Holland Infrastructure business is currently seeking a Project Administrator for an upcoming project in the Hunter NSW region.

The role would suit a candidate able to multi-task, with a knowledge of data and administrative management practices. You will be managing the day-to-day activities of the Project Management team, including schedule/calendar planning, report production, office management, and maintaining data management systems. Your attention to detail, organisational skills and helpful disposition will set you apart. We need you to be the administrative subject matter expert and provide high level administrative support to your team.

Responsibilities of the role include:

• Cost tracking for subcontractors, and forecasting for areas of responsibility.
• Reviewing cost code allocations and correct allocation of costs incurred.
• Ensure expenses and invoices are processed and are in line with contractual obligations.
• Prepare, review and disseminate month-end reports
• Assist with financial reporting as required.
• Ensure timesheets are processed in a timely manner including entering reports for approval
• Sending out communications as required about month-end process or requirements for financial processes or timesheets process for the correct payments for workers.
• Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications.
• Reviewing monthly charges and challenging incorrect allocations.

To be successful in this key role, you must have:

• Strong data processing skills
• Strong proficiency in Microsoft Excel, Outlook, Word, PowerPoint
• Strong communication skills
• A can-do attitude with a willingness to learn and work in a fast-paced environment
• 2-3 years' experience in a Construction or Major Projects environment
• Current Driver's Licence

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice packaging options available
• Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
• Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.