Service / Office Administrator

4 days ago

Epping, Australia Level Group ANZ Full time

Due to continued growth Level Electrical & Automation Epping is looking for a part time service administrator to join our fast-paced, dynamic team. The role will provide admin, scheduling and bookkeeping services to the business to ensure back of house functions are efficient.

Working hours for this position are flexible, with a minimum of 35 hours per week and the potential for additional hours as the business grows.

This part-time role requires expertise in bookkeeping, specifically experience using Xero. Knowledge of Ascora or other job management software such as Simpro or ServiceM8 is essential.

**The role includes the following;**
- Provide general office administration support to ensure strong customer communication, satisfaction and smooth running of business operations.
- Generate purchase orders and receipt supplier invoices.
- Manage weekly payroll, including processing employee salaries and ensuring accurate and timely payments.
- Manage Accounts Payable and Receivable, including invoice processing, vendor payments, and customer invoicing.
- Perform Bank Reconciliations to ensure accurate financial transaction recording and resolve discrepancies.
- Prepare and lodge BAS (Business Activity Statement), IAS (Installment Activity Statement), and PAYG (Pay As You Go) with the ATO (n compliance with relevant regulations.
- Manage Superannuation payments, ensuring compliance with regulations and accurate recording of contributions.
- Reconcile credit card transactions, ensuring accuracy and resolving any discrepancies.
- Schedule preventative maintenance jobs and ensure the Electricians know where they are scheduled for each day.
- Keep maintenance electronic forms up to date and keep track of where the jobs are up to.
- Complete Invoicing and ensure we have purchase orders for each job.
- Ensure jobs have the correct time and material allocated to them.
- Ensure procedures are created and kept up to date for each task.
- Other general admin duties as required by the director.

**Requirements**:

- At least 3 years experience in a similar role
- Experience using Xero
- Experience using a job management system and scheduling

**Benefits**
- Work directly with the business owner
- Varied role requiring a diverse skilset
- Not repetative
- Small business with a great team.
- Ability to learn all aspects of the business.

  • Project Administrator

    12 hours ago

    Epping, Australia Service Stream Full time

    Primary Location Epping - Service Stream Job Description Summary To contribute to the efficiency, profitability, and growth of Service Stream by performing a variety of customer facing and administrative functions, whilst adhering to relevant statutory legislation and Service Streams Policies and Procedures. About the Role Service Stream’s...

  • Project Controls Administrator

    6 days ago

    Epping, Australia Service Stream Full time

    Primary Location Epping, VIC Job Description Summary An exciting opportunity has arisen for a Project Controls Administrator to join Service Stream in our Water team based in the Western Suburbs. Primarily Gisborne with occasional attendance in Epping. About the Role Service Stream’s Water division are currently seeking a Project Controls Administrator...

  • Administration Officer

    6 days ago

    Epping, Victoria, Australia Fresh State Full time $45,000 - $60,000 per year

    Are you an early riser? This role is for you Your day will start at 6am and finish at 2pm, however we are prepared to tailor this role to suit the right candidate.Fresh State is a membership organisation representing the interests of Melbourne wholesalers and associated service industries at the Melbourne wholesale market in Epping. Fresh State provides a...

  • Administration Officer/ Assistant

    12 hours ago

    Epping, Australia Magnum Support Services Full time

    Magnum Support Services is a fast growing provider of various support services for people funded under National Disability Insurance Scheme (NDIS) around Melbourne region. With the current and prospective growth of the company in the industry sector and wide range of services on offer, comes responsibility of effective management of financial aspects of the...

  • Customer Service Administrator

    2 weeks ago

    Epping, Australia Findstaff Full time

    **About Us** **The Company** Our Client is a leading global provider of sustainable packaging solutions for consumers around the world **The Role** Our Client is located in Epping. They are currently looking for a Customer Service Administrator to join their team. **Your key responsibilities would include**: - Managing enquiries and assisting customers...

  • Administration Officer

    12 hours ago

    Epping, Australia Perigon Group Full time

    $35/hour plus super - Work Close to home in Epping - Varied duties, supportive team environment Our client is one of the largest Aged Care providers in Australia. They are looking for a temporary Administration Officer to assist while they recruit for the role on a permanent basis. Duties will include: - Reception duties; answering the phone, meeting and...

  • Office Administrator/bookkeeper

    6 days ago

    Epping, Australia D.E.M Construction & Design Full time

    **Responsibilities**: - Processing payments, invoices, income and receipts and entering data into accounting software then filing hard copies * - Preparing financial statements showing business income and expenditure - Record day to day financial transactions and complete the posting process - Verify that transactions are recorded in the correct, suppliers...

  • Administration Officer

    1 week ago

    Epping, Australia Eriez Full time

    **About Us** Since 1942, Eriez has been more than a company—it’s a catalyst for innovation. Our journey began in the heart of Erie, Pennsylvania, but our impact reverberates across six continents, with our office in **Epping, Victoria**. It’s not just the cutting-edge tech; it’s the Eriez spirit. Here’s why we’re not your average separation...

  • Office and Service Assistant

    2 weeks ago

    Epping, Australia De.mem-Stevco Pty Ltd Full time

    De.mem-Stevco Pty Ltd are looking for a dynamic individual to assist in reception, general office duties, inventory control, sales and data entry. **About the position.** This position is a multi-faceted role to assist in ensuring the office and other key departments perform at optimum efficiency. Due to the nature of the business, the ideal applicant...

  • Receptionist/administration

    6 days ago

    Epping, Australia Mann Estate Agents Full time

    We have a great opportunity for a friendly, outgoing individual with exceptional presentation and a genuine interest in real estate to become a valued member of the team. Your day will be kept busy with general administration tasks as well as providing administration support to the office. Your responsibilities will vary from greeting clients and...