Project Administrator

Primary Location

Epping - Service Stream
Job Description Summary

To contribute to the efficiency, profitability, and growth of Service Stream by performing a variety of customer facing and administrative functions, whilst adhering to relevant statutory legislation and Service Streams Policies and Procedures.
About the Role

Service Stream’s Telecommunications Division are currently seeking a Project Administrator to join our Optus Colossus team

The Project Administrator plays a key role in the on-going project administration activities, ensuring that internal and external stakeholders are provided with the required appropriate artefacts and completion documents to ensure effective and on time payments both to sub-contractors and from the client.
- Reviewing and analysing data to ensure subcontractor claims and invoicing processes are being adhered to.
- Ensuring timely and accurate payments are made through Jobpac/IFS/MDFS and other financial systems.
- Assist the field delivery team with obtaining documents, artefacts and updates on customer tasks to drive completion of work.
- Attending client meetings.
- Assist in claim rejection responses including analysis of root cause, initiatives to reduce rejections and the presentation of commercial justification to Optus on items disputed.
- Carry out claim checks.
- Maintain all databases and reporting relating to activities in your project area.
- Reporting to relevant stakeholders on the overall status of claims.
- Assist the team with other delivery requirements including but not limited to - onboarding, land access, and field updates.

Skills and Experience
- We are looking for someone with a great attitude and strong desire to learn. Ideally you would also posses the following:

- Proficiency in MS Office Suite.
- Experience in stakeholder and client management.
- Well-developed verbal and written communication skills.
- Excellent organisational skills and high level of attention to detail.
- Experience in project claims and administration in telecommunications.
- Experience in relevant systems including Jobpac, MDFS, IFS, Power Bi, Workday, Concur (desirable).

**Benefits**:

- Hybrid working arrangement.
- Great Team Culture.
- Focus on employee reward and recognition.
- Wide range of corporate staff benefits - including discounts at major retailers across Australia.
- Opportunities for growth and development in a leading ASX-listed company.

About Us

Service Stream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction, and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base.

Service Stream is an equal opportunity employer who believes diversity of thought, background and experience strengthens relationships and benefits our people, clients, and communities. We are committed to cultivate an inclusive and high-performing culture where our people thrive and are proud to bring their whole selves to work, inspiring a respectful and inclusive environment. Service Stream encourages and welcomes the opportunity for applicants to share their lived experiences.

Service Stream does not accept any unsolicited resume referrals from external Recruitment or Labour Hire Companies.

About You

This is a fantastic opportunity for a Project Administrator to build industry contacts and develop your career.

We are looking for an individual with;
- Prior experience in providing a high level of Project Administration and Finance to an engineering and construction team.
- Strong understanding of purchasing and goods receipting
- Intermediate to advanced level in MS Office suite (specifically Sharepoint, Word, Excel, Outlook & PowerPoint)
- Exceptional communications skills and ability to multitask
- Great interpersonal skills with an ability build excellent working relationships

About Us
- Service Stream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base._
- Service Stream is an equal opportunity employer who believes diversity of thought, background and experience strengthens relationships and benefits our people, clients, and communities. We are committed to cultivate an inclusive and high-performing culture where our people thrive and are proud to bring their whole selves to work, inspiring a respectful and inclusive environment. Service Stream encourages and welcomes the opportu