Project Administrator

20 hours ago

North Melbourne, Australia CONN Pty Ltd Full time

We are a construction company specialising in residential projects, multi-unit developments, and hospitality fit-outs. Our work is defined by a tailored and carefully considered approach — every project is unique, crafted to fit its context and client. With a director who is both a registered designer and builder, we integrate design and construction into a seamless package.

As our services expand into full Design & Construction packages, we are seeking someone who can manage diverse information streams and help us deliver projects that are custom, precise, and never formulaic.

We are looking for a Project Administrator to support the director in guiding projects from concept through to completion. This role is suited to someone with multi-disciplinary experience, who can adapt their skills to the varied demands of residential, multi-unit, and hospitality projects.

Key responsibilities include:

- Coordinating design documentation, consultant inputs, and construction details into integrated project packages.
- Managing communication and approvals across clients, consultants, and builders.
- Supporting project planning, scheduling, risk management, and quality assurance.
- Assisting with documentation review, compliance tracking, and reporting.
- Improving workflows through system and process optimisation.

We are looking for someone who brings:

- A solid grounding in project management (quality, risk, cost, and scope)
- Experience in handling multi-stakeholder projects with complex communication needs
- Skills in budget control, stakeholder engagement, and cross-team collaboration
- Strong IT proficiency (Word, Excel, PowerPoint, and collaboration tools)
- An adaptable mindset, able to draw from multiple disciplines to create balanced solutions
- Fluent bilingual language of both English and Chinese
- Access and connection to Chinese suppliers who can provide the cutting-edge, advanced, smart, energy-efficient construction materials and technology

Pay: $80,000.00 - $90,000.00 per year

**Education**:

- Masters Degree (required)

**Experience**:

- project administration: 3 years (required)

**Language**:

- Mandarin (required)

Work Authorisation:

- Australia (required)

Willingness to travel:

- 25% (required)

Work Location: In person

  • Project Administrator

    2 weeks ago

    North Melbourne, Victoria, Australia Conn Full time $80,000 - $90,000 per year

    We are a construction company specialising in residential projects, multi-unit developments, and hospitality fit-outs. Our work is defined by a tailored and carefully considered approach — every project is unique, crafted to fit its context and client. With a director who is both a registered designer and builder, we integrate design and construction into...

  • Projects Administrator

    2 weeks ago

    Laverton North, Victoria, Australia McElligott Partners Pty Ltd Full time $60,000 - $80,000 per year

    About the role Reporting to the Estimating Manager, this full-time Projects Administrator role at McElligotts Pty Ltd offers an exciting opportunity to join a growing team in Laverton North, VIC. In this position, you will play a critical administrative support role, contributing to the successful delivery of key projects.What you'll be doingProviding...

  • Project Manager

    2 days ago

    Melbourne, Victoria , Australia Essence Project Management Full time $80,000 - $120,000 per year

    At Essence Project Management, we're seeking a skilled, motivated, and organised Project Manager with the initiative and professionalism to deliver exceptional outcomes for clients.You'll bring strong experience in design management, stakeholder engagement, and contract administration, joining our growing Melbourne team to initially lead projects across the...

  • Office Administrator

    2 days ago

    Melbourne, Victoria, Australia IPS-Integrated Project Services Full time $65,000 - $75,000 per year

    Job DescriptionAre you ready to make a difference? IPS, a trailblazer in single-source, integrated EPCMV for technically complex facilities, is expanding. Our newly established office inMelbourne's Central Business Districtis seeking a proactiveOffice Administratorto join our industry-leading team.In this role, you'll play a pivotal role in our operations....

  • Project Administrator

    3 days ago

    Bayswater North, Australia ARA Group Full time

    ARA Fire Protection Services Pty Ltd (part of the ARA Group) is Australia's leading technical service partner, specialising in safety services, solutions, and products for your facility or infrastructure. Our seven divisions collaborate to provide fully integrated, end-to-end solutions, from electrical and security services to fire protection, building...

  • Office Administrator

    2 weeks ago

    Melbourne, Victoria, Australia IPS-Integrated Project Services Full time US$65,000 - US$75,000

    Job DescriptionAre you ready to make a difference? IPS, a trailblazer in single-source, integrated EPCMV for technically complex facilities, is expanding. Our newly established office in Melbourne's Central Business District is seeking a proactive Office Administrator to join our industry-leading team.In this role, you'll play a pivotal role in our...

  • Projects Administrator

    4 days ago

    Bayswater North, Victoria, Australia Air Control Australia Pty Ltd Full time $60,000 - $80,000 per year

    Join Victoria's fastest growing Commercial HVAC Company & set yourself up for a fantastic opportunity to grow within a rewarding business of fantastic team members & great Culture.Due to growth in our Commercial Project department we are currently seeking a vibrant & energetic Office Administrator, who likes a challenge, is honest & reliable.The duties of...

  • Project Administrator

    2 weeks ago

    Melbourne, Australia Equis Full time

    **WHAT DO WE DO?** **So where do you fit in?** We are seeking a highly skilled and experienced Project Administrator with contract administration experience to join our dynamic team on site in Melbourne, Australia. This role is crucial for our Battery Energy Storage System (BESS) Project, where you will be responsible to provide administration support to...

  • Project Administrator

    1 week ago

    Melbourne, Australia UGL Limited Full time

    **We believe success and value are driven by real teams where everyone has a role to play.** **About the role**: With a significant pipeline of opportunities identified across the Transport and Technology sectors, UGL are seeking to appoint an experienced Project Administrator working in the major projects space based in Melbourne: - Reporting to the...

  • Project Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Core Talent Full time $60,000 - $80,000 per year

    Project Administrator - Data CentresWest Melbourne, VICContract Term - Immediate Start - 2 MonthsAre you an organised and adaptable Project Administrator looking for a hands-on role in a fast-paced, project-based environment? This is an exciting opportunity to support senior staff and site teams onsite at a current project in West Melbourne.This position...