Project Administrator

**UGL is an employer with a difference, jump on board and experience our incredible journey.**

**About the role**

With a significant pipeline of opportunities identified across the Transport and Technology sectors, UGL are seeking to appoint an experienced Project Administrator for 9 months Fixed term contract, parental leave coverage working in the major projects space based in Melbourne:
Reporting to the HSE Manager, you will be accountable for the day-to-day administrative activities for the HSE team. This role requires a solid level of organisational skills, accuracy, and the ability to prioritise workload and meet all reporting deadlines.

Some of the key responsibilities but not limited to
- Coordinate all administrative requirements of the team.
- Coordinate all aspects of meetings and schedules
- General administration duties including word processing, stationary orders, photocopying, and travel coordination.
- Coordinate and schedule compliance training requirements for project team members in line with project skills training matrix and management plans.
- Liaise with customers, suppliers and general public, both internal and external.
- Ensure compliance with all record keeping requirements.
- Collate and submit all HSE month end reporting requirements
- Undertake any adhoc projects, initiatives, tasks as direction by the HSE Manager.

**WORK EXPERIENCE**
- At least 5 years’ experience in Administration with at least 3 years’ experience supporting senior management and large construction or infrastructure site-based administration support
- Business or Administration Diploma - desirable
- Have excellent communication with the ability to establish effective working relationships with key stakeholders
- You will possess high attention to detail and be able to thrive in a fast-paced environment.
- Advanced critical thinking & a problem solver
- Experience in training highly desirable.
- Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.

**UGL - Big projects. Big careers.**

We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations. Include end to end engineering and services provider (one of Australia’s biggest inhouse design houses)

We are helping shape the country through our major infrastructure projects in Australia’s biggest cities and we’re preparing for the future with our new energy, Defence, telecommunications and technology expertise.

We’re the people behind communications, rail, water, oil, gas, and renewables. We build tunnels under rivers and flyover roads. We’re the people who take on the problems that have never been solved. The ones that stretch you outside of what’s known, where your true genius is challenged and shines.

**Why Unite with the Very Best**
- A competitive salary working in a rewarding, supportive and successful team
- Flexible and blended work environment; make use of leave, flexible working and our 16 weeks paid primary parental leave options.
- Help create your Individual Development Plan and create significant opportunities for your professional development
- A rewarding Wellness Program with AIA Vitality - earn cashback for gym shoes
- We’ll give you access to a multitude of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment.
- You can also take advantage of our salary sacrifice options including cars, eligible portable electronic devices and professional memberships.

As part of the recruitment process, there are several checks which may be conducted to demonstrate an applicant’s suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. It’s good to know that UGL does not discriminate based on a Nationally Coordinated Criminal History Check.

Ref: 262445

**Discipline**: Project Administrator

**Primary Location**: Australia-VIC-Melbourne - Western Suburbs

**Work Type**: Full-time