Executive Assistant

**Job no**: 531909
**Work type**: Part Time
**Location**: Sydney, NSW
**Categories**: Administration
- Employment Type: Continuing, Part Time (17.5-hour week)
- Remuneration Level 6: $100,354 - $107,054 + 17% superannuation (Pro Rata)

**Position Summary**:
The Executive Assistant plays a key role within the Business School in providing high level executive support to multiple members of the Senior Management Team and associates with reference to and interpretation of UNSW policies and procedures. The role entails responding to complex enquiries using judgment and initiative while using considerable technical skills and discretion when making decisions. This role will be reporting into the SDD Research & Enterprise. The focus of the role is to support the Business School in achieving its strategic objectives and has no direct reports.

**Accountabilities**:
(please review the Position Description for a full list of Accountabilities)
- Proactively provide high-level executive support and assistance, whilst exercising discretion, initiative and confidentiality at all times.
- Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, interpreting requests and correspondence, and prioritising urgent and often sensitive matters on behalf of the SMT team.
- Use superior interpersonal communication skills to initiate and maintain executive stakeholder relationships.
- Facilitate and plan meetings, including compiling agendas and other documents, preparing minutes and following up on allocated or outstanding meeting tasks.
- Manage, coordinate and plan multiple faculty-level committees including arranging agendas, papers, minutes and actions.
- Undertake ad-hoc projects aligned with the Business School
- Provide business support to other members of the SMT and backfill reception during periods of leave.

**Skills and Experience**:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
- Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
- Project-management skills and demonstrated ability to work independently as well as in project teams.
- Experience in handling sensitive and confidential matters and demonstrated ability to exercise good judgment in decision-making and referral of matters to senior management as appropriate
- Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.

**Benefits and Culture**:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments (Pro Rata)
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)

**How to Apply**:
Submit both a Cover Letter and CV online via the UNSW Job Board before Wednesday 7th May 2025 by 11:30pm. Please ensure your Cover Letter addresses the Skills and Experience mentioned in the advert (no more than 1-2 pages).

**Get in Touch**:
The University reserves the right not to proceed with any appointment.

Position Description

**Advertised**: 30 Apr 2025 AUS Eastern Standard Time
**Applications close**: 07 May 2025 AUS Eastern Standard Time