Executive Assistant

5 days ago


Sydney, Australia Ramsay Health Care Full time

**Executive Assistant**

**North Shore Private Hospital**

Fulltime time - Fixed term (12 Months)

An exciting opportunity exists for an Executive Assistant to support the Executive Team at North Shore Private Hospital for 12 months in a Maternity relief position. This position will provide high level administrative and secretarial support to ensure that the Hospital’s goals and objective are met, primarily support the Hospital CEO. We are looking for a high performing Executive Assistant who is outcome driven and ability to deliver quality administrative outputs in a fast-paced environment. This role would suit an experienced Executive Assistant who is highly organised, with excellent stakeholder management skills. The ability to manage a varied workload with a strong responsiveness and attention to detail will see you succeed in this role.

**About the role**

As part of the responsibilities of this position, Executive Assistant will manage the following:

- Staff and VMO Communications (that originate from the Executive Suite)
- Responsible for the scheduling, development of agendas and minutes for Committees
- Executive diary management
- Responsible for organising staff and key stakeholder events and programs
- Will provide reception services for the Executive Suite

The successful applicant will be responsible for providing confidential and efficient coordination of administration services to ensure the flow of information to and from the office of the relevant Executive members. Other key tasks within this position will include:

- Demonstrate the ability to prioritise workload so that tasks are completed effectively to a high standard safely and in a timely manner
- Effective management of incoming and outgoing calls relating to the Executive Team and the Hospital
- Effectively and efficiently liaise with all levels of staff, Medical Practitioners and various other organisations
- Effectively and efficiently liaise with all levels of staff and various other organisations
- Management and coordination of Doctor rosters
- Prepare agendas and accurately maintain minutes and records for all events and scheduled meetings
- Management of the diary and schedules of the Executive members
- Prepare, format and deliver documents to the appropriate parties as directed
- Plan and coordinate functions and special projects as required

**About You**

To succeed in this role, you will have a professional and proactive approach and a commitment to ensuring the Administrative function of the Executive Office is effective and efficient.
- Healthcare or Medical experience highly desirable
- Extremely organised and ability to coordinate processes and efficiencies within the Executive Office
- High attention to detail
- Advanced written and verbal communication skills
- High level of emotional intelligence
- Ability to work under pressure with high prioritisation skills
- Proven ability to maintain confidentiality on all issues relating to the Hospital, customers and colleagues
- Good at 'managing up' and strong influencing skills
- Well-presented and reliable
- Flexibility to meet the demands of the Hospitals
- Ability to work autonomously
- Collaborative and positive team member

**About the Hospital**

North Shore Private Hospital is a 312-bed acute surgical and obstetric facility which performs most surgical specialties including cardiothoracic, neurosurgery, orthopaedics, advanced general and colorectal, urology, spinal surgery, paediatrics and Robotic Surgery.

The theatre complex consists of 18 operating theatres, 3 day surgery theatres (located in a stand alone Day Surgery Unit) and 3 Cardiac Cath Labs.

Ramsay focuses on maintaining the highest standards of quality and safety, being an employer of choice, and operating its business according to The Ramsay Way philosophy: "_People Caring for People_".
- Professional Development - Grow your career across our national network
- Employee assistance program
- Industry discounts across private health insurance, retail services, financial services and more.

**Requirements**:

- Must be **vaccinated against Covid-19** a vaccine approved by the Australian Technical Advisory Group on Immunisation
- Must provide a **National Police** check conducted within the previous 12 months
- According to the role, Ramsay may require a **Working-With-Children** check and **proof of immunisation** against infectious diseases

**Enquiries welcome



  • Sydney, New South Wales, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode- Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success- $135k + super + discretionary bonus, located in the heart of Sydney CBDTOM Executive is excited to be...

  • Accounts Executive

    2 weeks ago


    Sydney, New South Wales, Australia Six Degrees Executive Full time

    Location:- Sydney- Job Type:- Permanent- Salary:- $88800 per annum- Contact:- Lewis Black Are you ready to embark on an exciting journey with an up-and-coming cosmetic brand? Our client, a dynamic company based in Sydney CBD, is seeking a talented Assistant Accountant/Accounts Executive to join their finance team.As an Assistant Accountant/Accounts...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia Nri Australia Full time

    **About NRI Australia & New Zealand**NRI partners with our clients to deliver a wide range of transformative digital solutions, from business strategy and consulting through to infrastructure and managed IT services. We're backed by a global reach that makes us a truly game-changing alternative in the digital services space - with local decision-making and...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia Chain Reaction Foundation Ltd. Full time

    OverviewJoin to apply for theExecutive Assistantrole atChain Reaction Foundation.We are seeking a dynamic and highly organised Executive Assistant (EA) to the Executive Director to provide critical support to our leadership team and help drive CRF's mission forward.Company DescriptionChain Reaction Foundation (CRF) is a community-driven organisation...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia Chain Reaction Foundation Ltd. Full time

    OverviewJoin to apply for the Executive Assistant role at Chain Reaction Foundation.We are seeking a dynamic and highly organised Executive Assistant (EA) to the Executive Director to provide critical support to our leadership team and help drive CRF's mission forward.Company DescriptionChain Reaction Foundation (CRF) is a community-driven organisation...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia Chandler Macleod Full time

    Chandler Macleod are currently recruiting a proactive Executive Assistant to provide high level support the CEO of large well established Non Profit in Education.We are seeking an Executive Assistant to Support the Chief Executive Officer with a particular expertise in managing executives in a timely and appropriate manner. This position provides a...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia Chandler Macleod Full time

    Looking for a challenging and rewarding role that allows you to provide exceptional support to the CEO and key stakeholders? Look no further than the executive assistant role within our Executive Office teamThe primary responsibility of this role is to assist the Executive Support Services Manager in overseeing the legal, governance, and related operations...

  • Executive Assistant

    1 week ago


    Sydney, New South Wales, Australia Chain Reaction Foundation Full time

    OverviewSenior Fundraising and Marketing Leader | Strategic and Ethical | Focused on Human RightsChain Reaction Foundation (CRF) is a community-driven organisation dedicated to empowering young people, families, and communities through innovative programs that build resilience, belonging, and social cohesion. Our flagship program, Learning Ground, is...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia Talent Web Full time

    Max Term Contract - Possibility to extend or go permanent- $90,000 + superannuation- Work in a collaborative team for a Regional Manager who is forward thinking- Max Term Contract - Possibility to extend or go permanent- $90,000 + superannuation- Work in a collaborative team for a Regional Manager who is forward thinking**Client**Our Client is an Australian...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia Global 360 Full time

    Expression of interest for EAs looking for their next position.- Seeking experienced full time EAs, Monday to Friday.- Open to location in and around Sydney CBD**Expression of Interest - Executive Assistants****THE ROLE**:Due to growth in the market, we are looking for experienced Executive Assistants who are interested in a new position.As an Executive...