Executive Assistant

23 hours ago

Sydney, Australia Perigon Group Full time

6-12 month contract
- Annual salary equivalent - $100-105k + super
- Sydney CBD - start mid-March

Seeking a talented and motivated Executive Assistant to join our Payments team supporting an MD and 4 other stakeholders ad-hoc.
- 6-12 month contract
- Annual salary equivalent - $100-105k + super
- Sydney CBD - start mid-March

As the Executive Assistant, you will support the MD (CAO) and a small team of Payments staff located across Sydney and Melbourne. You will be a key member of the team and responsible for managing the ever-changing diary of the Chief Administrative Officer, organizing complicated travel itineraries, and ensuring all expenses are managed in accordance with policy. You will also liaise with internal and external stakeholders, screen incoming calls, and assist the team with ad hoc projects as requested.

**Role and Responsibilities**:

- Maintaining complex and detailed diaries across multiple time zones
- Coordination and logistics of all meetings
- Liaising with internal and external stakeholders
- Screening incoming calls and determining the level of priority
- Arranging and coordinating domestic and international travel
- Processing invoices and expense claims for team members
- Assisting with new starters
- Handling regular activities and advising in advance of issues or delays
- Assisting with printing and binding for client meetings
- Working cooperatively with other Executive Assistants across the group
- Leading and coordinating on ad hoc projects as requested
- **Prior experience in an Investment Bank, Financial Institution or Professional services environment is desirable.**:

- At least 3-5 years working as an Executive Assistant, ideally supporting at the Managing Director level (or equivalent)
- Advanced ability to organize
- Excellent interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Business / Secretarial College diploma or equivalent
- Proven experience interacting with senior management and maintaining confidentiality
- Strong attention to detail, flexibility, and high energy
- Ability to work well in a fast-paced deadline driven environment
- Demonstrated professionalism and the ability to read your audience

This is an exciting opportunity for an experienced Executive Assistant to join a leading global financial institution and be part of a dynamic and high-performing team. If you are a friendly professional with a 'can-do' attitude, strong problem-solving skills, and excellent telephone etiquette, we would love to hear from you.

Please reach out to

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