Executive Assistant

5 hours ago

Sydney, Australia NRI Australia Full time

**About NRI Australia & New Zealand**
NRI partners with our clients to deliver a wide range of transformative digital solutions, from business strategy and consulting through to infrastructure and managed IT services. We’re backed by a global reach that makes us a truly game-changing alternative in the digital services space - with local decision-making and authority. And we’re powered not just by technology, but by passionate people who are fearlessly committed to getting it right for our customers.

**The Opportunity**
The Executive Assistant supports 4 of NRI’s Executive General Managers and/or other Executives through providing high-level administrative, organisational and operational assistance. The Executive Assistant will also work as a senior member of the Executive & Administrative Support team, working collaboratively with the Senior Executive Assistant to the CEO and Office Experience Managers, supporting the team to play a critical role in ensuring smooth executive operations and office management.

**Executive & Administrative Support**
- Provides comprehensive support to multiple Executive General Managers and/or other Executives, ensuring their day to-day schedules and priorities are managed effectively.
- Manages and maintains a number of complex and busy calendars, coordinating meetings, travel, and appointments and client contact.
- Prepares and edits key documents such as reports, presentations, and meeting documents.
- Is the primary point of contact between Executive General Managers and Executives and key internal and external stakeholders.

**Business Support**
- Employs strong task management, communication and problem-solving skills to assist allocated Executive General Manager or other Executives with key business initiatives, strategic projects or other organisational activities.
- Plays a crucial liaison role between the CEO and Executive Leadership team, ensuring seamless communication, efficiency, and alignment across leadership.
- Conducts research and prepares reports, presentations, and business documents.
- Tracks and follows up on key action items, ensuring deadlines are met.
- Supports the Senior Executive Assistant to the CEO during periods of leave or high-volume workload.

**Communication & Stakeholder Engagement**
- Acts as the first point of contact for Executive General Managers and other Executives, ensuring professional and corporate communication.
- Handles confidential and sensitive information with the utmost discretion.
- Builds and maintains relationships with key stakeholders, both internally and externally.
- Drafts and proofreads business correspondence, reports, and announcements.
- Represents allocated Executive General Manager or other Executives professionally in internal and external meetings and at events when required.

**Meeting & Event Coordination**
- Assists with preparation for Executive meetings, client meetings, and offsite events.
- Prepares agendas, meeting minutes, and follow-up action items.
- Ensures all meeting participants are prepared with necessary materials and briefings.
- Arranges logistics for meetings or events, including liaising with client’s Executive Assistants or other administrative assistants.
- Manages and supports the Office Experience Managers in the delivery of a variety events and functions to ensure professional and enjoyable office experiences.

**DIVERSITY & INCLUSION**

We value our collaborative culture and work together to support a variety of community organisations and social issues.

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