Executive Assistant

6 hours ago

Sydney, Australia Charterhouse Full time

**Executive Assistant to the Executive Director - NSW Government**
- **$50 - $52 per hour + super**:

- **Immediate start - Initial 6 month contract with view to extend**:

- **St Leonards location/hybrid**:

- **Full time, 38 hours/week**

This Government department within the Health sector is seeking an experienced Executive Assistant for an initial 6 month contract with an immediate start. You will be working alongside the Executive Director with the role offering hybrid flexibility and a supportive, friendly working environment.

**About the Role**
- Coordinate Branch administrative support to meet critical timelines
- Deliver a comprehensive range of administrative support functions, including diary and meeting management, routine databases, secretariat support to the Executive meetings, photocopying, and document production
- Produce business activity reports, such as staffing, sick leave, budget reconciliation
- Receive, assess and manage telephone enquiries from internal and external callers, including requests for meetings, and note required follow up
- Review and manage correspondence for signature by the Executive Director, correcting for quality, and/ or seeking additional information or clarification from the author if necessary
- Draft and prepare general correspondence, presentations, reports and submissions

**Skills & Experience**

To be successful, you ideally would have:

- Previous experience in an Executive Assistant or Executive Support role
- High level diary management skills
- Demonstrated high level interpersonal and communication (written and oral) skills with an ability to build and maintain effective working relationships with a variety of stakeholders
- Ability to prioritise and undertake simultaneous duties/projects to deliver successful outcomes while maintaining a high standard of professionalism
- Well-developed organisational skills, including the ability to work independently and manage time effectively
- Highly proficient with demonstrated experience in programs such as Office 365, Zoom, Teams, Sharepoint, One Note etc.
- Government experience is beneficial but not essential, we require someone who is able to manage the complexities and processes of the working environment

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