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Executive Assistant

2 weeks ago

Sydney, Australia Salesforce Full time

Job Category

Corporate Functions

Job Details

Salesforce is seeking a highly skilled and experienced Senior Executive Assistant to support our executive leadership team. As a Senior EA, you will play a critical role in ensuring the smooth functioning of the executive office and provide high-level administrative support to key leaders within the organization. This position requires exceptional organizational abilities, a strong attention to detail, and the ability to handle sensitive and confidential information with utmost professionalism.

**Responsibilities**:
**Executive Support**:Provide comprehensive executive support to the assigned executive(s), managing calendars, coordinating meetings, and proactively anticipating needs to optimize their productivity.

**Travel Coordination**: Plan, coordinate, and arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas, ensuring a seamless travel experience.

**Meeting and Event Management**:Organize and facilitate executive meetings, including scheduling, logistics, agenda preparation, presentation materials, and post-meeting follow-ups. Coordinate executive off-sites, conferences, and other corporate events.

**Relationship Management**:Build and maintain positive working relationships with internal and external stakeholders, including executives, board members, customers, partners, and vendors, ensuring effective collaboration and communication.

**Information Management**:Collect, compile, and analyze data to prepare reports, presentations, and executive summaries. Maintain accurate records, files, and documentation, both physical and electronic.

**Confidentiality and Discretion**:Handle sensitive and confidential information with the highest level of integrity, maintaining strict confidentiality at all times.

Process Improvement: Identify opportunities to improve administrative processes, systems, and workflows, implementing solutions to enhance efficiency and productivity.

**Team Collaboration**:Collaborate and liaise with other executive assistants and cross-functional teams to ensure effective coordination and support across the organization.

Qualifications:

- Proven experience as an Executive Assistant supporting senior-level executives in a fast-paced, dynamic environment.
- Excellent organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- Exceptional verbal and written communication skills, with the ability to effectively interact with individuals at all levels.
- Strong problem-solving and decision-making abilities, exercising good judgment and discretion.
- Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management systems.
- High level of professionalism, integrity, and confidentiality.
- Strong attention to detail and accuracy.
- Flexibility to adapt to changing priorities and work effectively under pressure.
- Experience working in the technology industry or a fast-paced corporate environment is a plus.

Join our team at Salesforce and be part of a company that is revolutionizing the way businesses connect with their customers. As a Senior Executive Assistant, you will play a vital role in supporting our executive leadership team and contribute to the overall success of the organization.

Accommodations

Posting Statement

At Salesforce we believe that the business of business is to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects society through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more. Learn more about Equality at Salesforce and explore our benefits.

Salesforce welcomes all.