Bid Executive

Allen & Overy is one of the largest international law firms with approximately 5,550 staff and 550 partners worldwide. Since opening its first office in London in 1930, Allen & Overy has grown into a global organisation with 43 offices in 31 countries across Asia Pacific, Europe, the U.S., Latin America, Africa and the Middle East.

We have a strong Asia Pacific footprint including offices in Singapore, Bangkok, Hanoi, Ho Chi Minh City, Jakarta (associated), Beijing, Shanghai, Hong Kong, Tokyo, Sydney, Perth and Seoul.
- We are known as one of the leading firms in APAC across the areas of Projects, Corporate, Banking, Capital Markets and International Arbitration. Attributed to over 30 years' on-the-ground experience, we help the world's leading companies, banks, funds and other players plan and implement their strategies (including inbound and outbound investments and funding challenges) in the region.
- We provide a one-stop service to clients in diverse sectors across a broad range of practice areas, including Energy, Infrastructure & Projects, Corporate / M&A, Private Equity, Real Estate, Restructuring, Dispute Resolution, Anti-trust/competition, Intellectual Property and all areas of Banking & Finance.
- We are known by peers to have one of the top performing BD teams in the region.
- Our Australian business also offers temporary resourcing solutions through Peerpoint and consulting services through A&O Consulting.**Role and responsibilities**
The role will require someone who is experienced in bid coordination, highly organised, efficient and keen to work in a dynamic and fast-paced environment.
- The position will include, but not be limited to:

- Proposal materials - producing proposals, tenders, pitch presentations and credential statements, in line with A&O quality standards. Ensuring all proposal information is uploaded to the central CRM system in a timely manner.
- Data management - capturing and maintaining all relevant matter information from fee earners in the relevant practice groups, publishing marketing descriptions and ensuring all CVs are up to date and accurate.
- Marketing collateral - working with relevant BD manager(s) to update credential documents with significant deals/experience, awards, personnel etc.
- Legal directories - ensuring information captured during pitching and other credentialing exercises (eg. legal directory research) is reflected in the central CRM system.
- Supporting the Marketing and Business Development function with other pitch outputs as required.

**Key requirements**
- Previous bid / proposals experience, preferably in a B2B services firm
- Strong writing, editing and communications skills
- Project management skills, including the ability to prioritise, work under pressure and multi-task to tight timeframes
- Highest standard of quality - an eye for design, excellent attention to detail and a commitment to highest quality results
- Highly developed skills in Microsoft Office (especially Word and PowerPoint)**Essential**:

- Experience of working in a BD/pursuit role in a professional services or related environment (law firm or other professional services provider is preferred)
- Graduate (degree in Business/related discipline) with an interest in further professional qualifications (e.g. CIM)
- Proficiency with Microsoft Office tools (Word, Excel and PowerPoint)
- High attention to detail as well as excellent writing, editing and proofreading skills
- Ability to work well as part of a team, multi task (especially urgent requests) and work well under pressure (while adhering to deadlines)
- Well organised, flexible and proactive nature
- Strong time management skills
- Sense of responsibility, accuracy and confidentiality
- A hunger to learn and take on all tasks that will aid in the learning including keeping up to date with legal and commercial developments relevant to the product areas and sectors
- Strong client focus
- Exceptional verbal communication and interpersonal skills

**Desirable**:

- Experience in the projects, energy, natural resources and infrastructure sectors or financial services**Who we are looking for**
- The bid coordinator will:

- Execute strategy and timetable for the drafting and completion of high value, often multi-discipline bids and tenders.
- Work collaboratively to produce high quality content and design outcomes.
- Assist with the development of key messages and compelling, client-specific value propositions.
- Edit and refine content and design of bid and tender documents.
- Maintain the library of bid tools and guides.
- Assist with training of, bd team members, fee earners and practice assistants on bid and tender-specific project management, writing, design and pricing.
- Assist with opportunity capture, reporting and maintenance of bid content when required.