Bid Executive

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field. The legal industry is changing, and we're committed to leading that change by putting our people first, embracing new ways of thinking and integrating technology into our everyday work.
- We have a strong Asia Pacific footprint including offices in Singapore, Bangkok, Hanoi, Ho Chi Minh City, Jakarta (associated), Beijing, Shanghai, Hong Kong, Tokyo, Sydney, Perth and Seoul.
- We are known as one of the leading firms in APAC across the areas of Projects, Corporate, Banking, Capital Markets and International Arbitration. Attributed to over 30 years' on-the-ground experience, we help the world's leading companies, banks, funds and other players plan and implement their strategies (including inbound and outbound investments and funding challenges) in the region.
- With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development - providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone.
- We have a powerful commitment to diversity, equity and inclusion. We’re determined to play our part in advancing a workplace where progress is made by harnessing our differences - whatever defines you, we ask you to bring your whole self to work.
- What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance.**Department purpose**
The global pitch, bid and pursuits function is a new department that is being developed to bring Best in Class pitch practice to large, strategic, multi-jurisdictional, cross-service line pitches and pursuits.**Role purpose**
- Technically, we expect a high standard of writing and editing skills with the ability to write concisely, compellingly and effectively. Given the nature of this important role, your ability to demonstrate strong project management skills, ability to prioritise, multitask, and at times work under pressure towards tight deadlines will be highly regarded.
- Initially you would develop a particular focus to service one of our practice or sector groups however, there will also be opportunities to work on proposals with other teams around the APAC and global business when your capacity allows, and your support is required.**Key relationships**
- APAC and Global Bid team
- APAC Marketing and BD team
- Head of BD and Marketing - AsiaPac
- Global Head of Pitching
- APAC CFO Community
- Business acceptance unit, APAC risk team, client audit
- Information Security team
- Global Pricing team
- Global Client Feedback Manager
- Global Procurement Senior Manager

**Role and responsibilities**

The role will require someone who is experienced in pitches and pursuits, highly organised, efficient and keen to work in a dynamic and fast-paced environment.
- The position will include, but not be limited to:

- Proposal materials - producing proposals, tenders, pitch presentations and credential statements, in line with A&O quality standards. Ensuring all proposal information is uploaded to the central CRM system in a timely manner.
- Data management - capturing and maintaining all relevant matter information from fee earners in the relevant practice or sector groups, publishing marketing descriptions and ensuring all CVs are up to date and accurate.
- Marketing collateral - working with relevant Bid Lead or BD manager(s) to update credential documents with significant deals/experience, awards, personnel etc.
- Legal directories - assisting and taking a lead on drafting and finalising directory submissions, and ensuring information captured during pitching and other credentialing exercises (eg. legal directory research) is reflected in the central CRM system.
- Supporting the Marketing and Business Development function with other pitch outputs as required.

**Key requirements**

Essential:

- Two years plus experience of working in a bid/pitch role in a professional services or related environment (law firm or other professional services provider is preferred).
- Graduate (degree in Business/related discipline) with an interest in further professional qualifications (e.g. CIM)
- Proficiency with Microsoft Office tools (Word, Excel and PowerPoint)
- High attention to detail as well as excellent writing, editing and proofreading skills
- Ability to work well as part of a te