Executive Assistant

3 days ago

Sydney Central Business District, Australia HAYS Full time

A global luxurious retail brand looking for an EA to join the team

**Your new company**

A global luxurious well-known retail brand is looking for an Executive Assistant / Office all-rounder to support their Managing Director and team.

**Your new role**

EA TO MD:

- Provide professional and confidential representation of the Managing Director. Extensive management of the MD's diary.
- Handle phone calls, inbound and outbound, as required.
- Welcome visitors and guests into the office.
- Work with other internal/external administrative support to coordinate meetings, conference calls etc.
- Book, coordinate and manage detailed travel schedules and itineraries as required. Process/reconcile monthly expense reports.
- Organise meals and catering, restaurant bookings as required.
- Other administrative duties (faxing, photocopying, filing, screen and distribute mail). Minute taking and the distribution of minutes at management meetings.
- Special projects, as required.

General Administrative Support for the Management Team and office
- Book and set-up meetings for various management team members as required.
- Make travel arrangements for management and other members of staff as required.
- Ensure the smooth running of head office including kitchen area, common area and the front desk. Ie overseeing dishwasher, office snacks
- Adhoc tasks as required.

Events Management
- Assist with organising conferences, training and staff functions when required

**What you'll need to succeed**
- 3-5 years relevant experience within similar role (EA/PA/TA)
- Excellent attention to detail and organisation skills
- Proactive, bubbly and warm personality
- Ability to work in a fast-paced environment
- Ability to navigate and overcome challenging personalities
- Approachable, friendly with a proactive, can-do attitude
- Strong verbal and written communication skills
- Proficient in MS Office suite of programmes
- ** Must have PR / Australian Citizen**

**What you'll get in return**
- Be part of a global organisation
- Career and progression opportunities
- 5 Days in office
- Sydney CBD

**What you need to do now**

**LHS 297508**#2774007

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