Executive Assistant- Bnp

9 hours ago

Sydney Central Business District, Australia HAYS Full time

Executive Assistant. Global Bank. Permanent Job. $115000-$17500 plus super. Hybrid work. CBD, Sydney

**Your new company**

Your new organisation is the well-known global bank. Their swanky, modern office is located in the heart of CBD, Sydney. They are currently looking for a switched-on Executive Assistant who can work efficiently in a fast-paced work environment and provide support to 3 senior executives and some team members in administrative tasks.

**Your new role**

As an EA you would be involved in the following duties:

- Personal administration for Business Line/ Functional Head/s
- Screening, answering phone calls and relaying messages
- Arrange meetings/appointments/calls locally, regionally, globally
- Arrange international visitor schedules and support or arrange senior executive’s visits and schedules to Australia.
- Prepare meeting papers and documents - including collation of Powerpoint presentations, documents sent for reading prior to meetings, prior minutes, reports etc. as required.
- Minute taking at meetings and distribution of minutes to relevant parties.
- Reconcile / Preparation of expense forms including AMEX statements and track expenses as required.
- Domestic and International Travel arrangements
- Co-ordinate excel and word administration, including updating of non-core Business work, letter preparation etc.
- Manage corporate gifts
- Co-ordination of organisational charts
- Manage the new starter process, including liaison with HR
- Assistance with organisation of events, internal training and or workshops.
- Coverage / support to other EA/Admin staff during absences/ leave.
- Administration Duties like
- Order general kitchen supplies for operations group
- Stationary
- Issue vouchers
- Compile and/or collate reports
- Photocopying, binding and manual filing.
- Control archiving process and assist teams in archiving of their records
- Review all printers, faxes and general office equipment, regular stocktake and ordering of supplies and coordinate service requirements.
- Be the point person for any churn information required by facilities
- Submit and monitor attendance sheets for the relevant teams/groups
- Co-ordinate and administer the set-up and maintenance of staff development plans, training plans and skills Matrix once managers provide the data to populate (as required).
- Assistance in the day-to-day management of the office

**What you'll need to succeed**
- Experience as an EA in the fast-paced work environment
- Experience in banking or financial services environment preferred not essential
- Strong skills in heavy diary management
- Experience in managing international travel bookings
- Ability to pick systems quickly

**What you'll get in return**
- Attractive annual salary
- $115000-$117500 plus super
- Hybrid work
- 3 days from office and 2 days from home
- Opportunity to work with the best in the business

**What you need to do now**

**Parul Singh**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

2799696

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