Aps4 Executive Assistant

5 days ago

Canberra, Australia HAYS Full time

Are you an Executive Assistant seeking a new challenge?

**Your new company**

This federal government department plays a key role to strengthen communities and regions by fostering local economic growth and implementing good governance, including Australia’s external Territories. The Australian Government, through this Department, administers the Ashmore and Cartier Islands, Christmas Island, the Cocos (Keeling) Islands, the Coral Sea Islands, the Jervis Bay Territory and Norfolk Island. The program works with a range of stakeholders and service providers, including the states and territories. The team’s work encompasses communications, operations, stakeholder engagement, financial support and project management

**Your new role**

The role of an Executive Assistant is to provide your Assistant Secretary and your Branch with administrative support. Aspects of your job will require you to liaise with internal and external stakeholders in order to achieve your Assistant Secretary’s objectives and in turn assist your Branch to meet their objectives.

**What you'll need to succeed**

To succeed in this role, you will be a high-performing individual with demonstrated professional experience working as a AP4 Executive Assistant within the Australian Public Service. As well as this, you will have the ability to:

- Providing support to the Assistant Secretary by:

- Monitoring, registering and quality assuring all incoming/outgoing correspondence
- Proactively managing their inbox and calendar to ensure they have enough time to clear correspondence
- Booking travel and acquitting all expenses incurred
- Arranging meetings and preparing all necessary meeting papers
- Maintaining their office and surroundings to a professional standard
- Organising travel
- Providing support and managing Branch workloads by:

- Reviewing correspondence received for actioning and discussing with the Director who it should be assigned to
- Articulating deadlines and Assistant Secretary requirements
- Streamlining clearance processes, ensuring items are actioned within a timely manner
- Sharing information where applicable, and anticipating any additional requirements
- Reporting on any outstanding tasks and liaising with teams to ensure they are completed on time
- Assisting with any ad-hoc administrative requests.

**, and hold or be able to obtain a Baseline AGSVA security clearance.**

**What you'll get in return**

In return for your dedication and drive you'll be rewarded with:

- A Non-ongoing Opportunity
- An opportunity to work in a supportive and collaborative team.
- The chance to support the wider community.

**What you need to do now**

2787621

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