Reception and Room Booking Assistant

3 days ago

Sydney, Australia MinterEllison Full time

**Location**: Sydney

**Contract Type**: Permanent

MinterEllison is Australia’s largest law firm and provides legal and consulting services.

Purpose is at our core. We create lasting impacts with our clients, our people and our communities. Our teams collaborate and deliver to our Purpose, and consistently work to embed our values into everyday actions. Clients rely on our expertise and insights. They value our responsive, creative and commercial approach. We are curious by nature, diverse in our disciplines and authentic in our relationships.

Diversity and inclusion is at the core of our Purpose and informs the way we work with each other, our clients and in the community. We know that when we bring together diversity of thinking, skills, experience, gender identity, backgrounds and orientations, we get better results.

**The Team**

As part of the Corporate Services team, the objectives of the Client Floor team is to support the lawyers and staff to consolidate the Firm's position in the top tier, provide products and services to integrate all offices and to conduct continual process reviews.

**Your Role**

The position will share responsibilities with reception and room bookings.

Hours will include working on reception from 8:00am to 10:00am daily and then the remainder of the day will be responding to room booking enquiries until 4:00pm. Friday hours will be 10:00 - 6:00pm, on reception.

Your everyday tasks will include, but are not limited to:
- answering & routing incoming phone calls- ensuring room booking requirements are recorded accurately and managed fittingly- liaising with staff regarding room bookings, catering, audio visual and any other requirements- assisting clients, visitors and stakeholder in a composed and solution-focussed approach- Meeting and greeting clients and staff and providing them with a highly professional experience- Enter meeting room bookings and associated catering requirements into EMS booking system- Confirm bookings and follow up catering numbers- Continually check the Reception Inbox and action all tasks quickly and efficiently- Any other tasks as requested by the Team Leaders
- Please note that as part of this recruitment process MinterEllison will utilise video interviewing software._

**Why MinterEllison**:
MinterEllison is recognised annually as a Top Attraction Firm by Lawyers Weekly as voted by our peers. We are a WGEA Employer of Choice for Gender Equality in Australia and we hold Gold employer status with the Australian Workplace Equality Index (AWEI).

We make diversity in all its forms central to collaboration. This is why we offer hybrid working options to encourage balance, wellbeing and support for sustainable ways of working. We offer up to 20 weeks paid parental leave for the primary carer within the first 24 months following birth or adoption, and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

**How to apply**:

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