Executive Assistant

4 days ago

Sydney, Australia The Dental Group Full time

The Dental Group is a growing business with multiple brands, big ambitions, and a clear purpose: to deliver exceptional care and elevate the standard of dental experiences across Australia. To help us get there, we’re looking for a high-performing, adaptable **Executive Assistant** to support our two Founders. Given the pace of our business, this is an onsite role that will be based at our new clinic in the CBD.

This role is critical to our business success. It’s part business partner, part chief organiser, part trusted operator—someone who thrives in a fast-paced, evolving environment and can keep the wheels turning while helping us steer the ship.

**What You’ll Do**:

- **Executive Support**: Partner closely with the Founders/Co-CEO's to manage complex calendars, high-priority meetings, communications, and follow-through on critical initiatives.
- **Leadership Team Coordination**: Support the ELT with meeting logistics, agenda setting, minute-taking, action tracking, and follow-ups.
- **Contract & Document Management**: Maintain oversight of practice-level contracts, supplier agreements, and compliance documentation—keeping everything accurate and accessible.
- **Event Planning**: Coordinate internal events, leadership offsites, team days, and milestone celebrations that align with our values and drive connection.
- **General Administration**: Keep business operations humming through proactive planning, process improvement, and sharp attention to detail.

**Requirements**:

- Proven experience supporting C-suite or Founders—ideally in a healthcare, multi-site, or fast-growth environment.
- Outstanding organisational skills and the ability to juggle competing priorities calmly and confidently.
- Discretion and professionalism in handling sensitive information.
- A proactive mindset—you don’t wait to be asked, you see what needs doing and get it done.
- Excellent written and verbal communication skills.
- Comfortable with Microsoft suite of tools.

**Benefits**
- Competitive Salary
- Sydney CBD location close to public transport
- Discounted dental care

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