Project Admin Assistant

4 days ago

Melbourne, Australia Aspect Personnel Full time

Manage project and office administration and support Directors
- Small office within the CBD
- Part Time Position - 2 to 3 days per week

**Company**

A leading fit out & refurbishment business working predominately on commercial and industrial projects. Based in Melbourne's CBD, working on projects across most states in Australia.

**The Role**

Support the directors + wider team with administration duties to ensure that the office is running smoothly.

You will display a good level of maturity, a helpful attitude, solid business acumen and problem solving ability.

You will predominately be responsible for project administration relating to project set up, subconsultant management, invoicing, etc.

**Please note**: This is a part-time role working 2-3 days per week.

**Typical duties**
- Project administration: project set up, creating variation schedules, collate information from project managers re: subconsultants
- Invoicing support - creating draft invoices and breakdowns for final review
- Assist Directors with the preparation and collation of fee proposal submissions
- Office upkeep and maintenance - ordering supplies and stationary
- Mail/Courier Control
- Ad-hoc admin as required

**Skills and experience**
- Previous project/office administration experience in the building/design industry is required
- Adobe InDesign highly regarded
- Strong MS Office skills
- Excellent commercial business acumen
- Comfortable dealing with confidential matters
- Excellent time management skills and ability to multi-task and prioritise work
- Self-driven and motivated.

To be considered for this role, please submit your resume for review via the advertisement.

Business Support Team

  • Admin Assistant

    2 weeks ago

    Melbourne, Australia Charterhouse Full time

    **Temporary **full time** position **| Support to **Chief Operations Officer**: - **CBD location | 1 minute walk from train and tram | Hybrid working**: - **Collaborative, clear communication, high performing **team culture** **About the company** You will be working with the second largest governing body for schools globally providing administrative...

  • Admin Assistant

    6 days ago

    Melbourne, Australia Inasal Express Full time

    Key Responsibilities - Administrative Support - Maintain and organise business records, invoices, and financial tracking. - Assist with rostering, scheduling, and staff coordination. - Liaise with suppliers, handle orders, and follow up on deliveries. - Human Resources Support - Screen job applicants and arrange interviews/trials. - Keep employee records up...

  • Casual Property Admin Assistant

    1 week ago

    Melbourne, Australia DG Strata Full time

    **Casual Property Admin Assistant**: - Flexible Hours | Melbourne CBD | Immediate Start_ We specialise in managing commercial and mixed-use assets in some of Melbourne’s most iconic buildings. We pride ourselves on our expert handling of complex property matters. We are seeking a detail-oriented, organised individual to join our team and assist with...

  • HR Admin Assistant

    1 week ago

    Melbourne, Australia InLife Independent Living Full time

    **About us**: InLife is a rapidly growing, financially healthy social enterprise with a vision that all people with disability live full and fulfilling lives. We help to make this happen by supporting our clients and their carers with high quality, hassle-free personal assistance in the home. As well as the basics of personal care and support, we provide a...

  • Marketing & Comms Admin Assistant

    1 week ago

    Melbourne, Victoria, Australia Morgan Consulting Full time $45,000 - $60,000 per year

    About the organisation Our client is a membership-based, community not-for-profit in the therapy sector. They support practitioners with professional development, peer learning, and networking, and maintain a website, therapist directory, and regular events program. The opportunity We are seeking a Marketing & Communications Administrative Assistant to keep...

  • Project Support Officer

    8 hours ago

    Melbourne, Australia Hudson Australia Full time

    Full-time work with a supportive team - Contract until September with possible extension - Located in Melbourne CBD, close to public transport **The role**: - Full-time work with a supportive team - Contract until September with possible extension - Located in Melbourne CBD, close to public transport - Discounts and offers as a flexhiver - Easy to fill...

  • Operations Admin Assistant

    1 week ago

    Melbourne, Australia Easygo Gaming Full time

    **Organisation Obsessed? Notion Guru? Step Into Easygo's Operations Admin Assistant Role!** **What's in it for you?** Get exposure across multiple teams and see how different parts of the business work together. Collaborate with a variety of stakeholders and take on opportunities as the department expands. Join a close-knit team that works hard _and_ knows...

  • Administration Assistant

    4 days ago

    Melbourne, Australia Level Crossing Removal Project Full time

    Location: Melbourne | CBD Job type: Full time / 3 Years Organisation: Level Crossing Removal Project **Salary**: $72,751 - $88,336 Occupation: Administration/Secretarial Reference: VG/026212E LEVEL CROSSING REMOVAL PROJECT **About the role** We're not just about removing - we're building, we're connecting, we're revitalising, the Level Crossing...

  • Admin Officer/administrative Assistant Positions

    4 days ago

    Melbourne, Australia Study and Work Full time

    Flexible and Negotiable Pay - Multiple Roles Available - Easy to reach location with public transport systems We're currently seeking Admin Assistants to join a team of capable individuals in the heart of Melbourne CBD **The Position**: - We’re looking for Admin Assistants - The pay range we’re offering is 60,000+ (Negotiable, Determined by Skill and...

  • HR Admin Assistant

    8 hours ago

    Melbourne, Australia Anton Murray Consulting Full time

    Melbourne- Ancillary Areas- Contract or TemporaryOur client is a leading global financial services firm seeking a HR Admin Assistant for a 2-4 week contract in their Melbourne office. **This is a great opportunity to work for a global financial services firm, ideally well suited to a HR university student who is eager to gain working experience over the...