Administration Assistant

Location: Melbourne | CBD

Job type: Full time / 3 Years

Organisation: Level Crossing Removal Project

**Salary**: $72,751 - $88,336

Occupation: Administration/Secretarial

Reference: VG/026212E

LEVEL CROSSING REMOVAL PROJECT

**About the role**

We're not just about removing - we're building, we're connecting, we're revitalising, the Level Crossing Removal Project are busier than ever. As such, we need an Administration Assistant to join our Business Strategy team

Reporting to the Senior Executive Assistant to the CEO, you will provide admin support to the Office of the CEO, Director of Business Strategy and Director of Research and Innovation.

On a day-to-day basis you will be building and managing productive relationships with internal and external stakeholders, as well as:

- Undertake a broad range of administrative tasks including preparing documents and reports, preparing complex meeting agendas, minuting meetings, and scheduling in multiple stakeholders to attend a range of workshops and meetings.
- Organise, schedule and set-up meetings, briefings, and presentations as necessary, including the preparation of materials and equipment when required (internal and external).
- Manage and maintain local records and document management databases and assist team members with electronic records management.
- Assist in maintaining the digital signing platform with tasks including training new users, updating user guides, and responding to stakeholder queries.
- Understand and support the Senior Executive Assistant such that you can assume the duties of the Senior Executive Assistant in their absence.

The Administration Assistant position is a 3-year fixed term contract, paying between $72,751 - $88,336 + super with a hybrid working arrangement. This includes a combination of working from home and the office in the CBD.

**About you**

We are looking for individuals who have a strong sense of purpose in helping the LXRP team deliver on transforming the way Victorians live, work and travel.

We are also looking for someone who thrives in a busy and fast paced environment, who has the confidence to work autonomously and respectfully challenge the status quo

Let's get technical What will we expect from you?
- Demonstrated experience in administration in a fast-paced environment, involving a wide range of internal and external stakeholders, preferably in a government or infrastructure environment.
- Excellent written and verbal communication skills, with a proven ability to produce high quality written materials for a range of stakeholders.
- Demonstrated ability to use a broad range of computer software to undertake administrative tasks, particularly Microsoft Office, Outlook, OneNote, OneDrive, SharePoint, DocuSign, and Content Manager.
- An ability to recognise behaviours that promote a culture of inclusion and hold self and team accountable towards being inclusive to individuals from diverse background.
- Willingness to adhere by our CARES values - we value honesty and respect.

**About LXRP**

At LXRP, we're not just removing level crossings, we are removing barriers and creating legacies for our communities for years to come. Inclusion is a priority for us, and we are committed to creating an employee community that reflects those in which we work.
- We use our role as leaders in the transport sector to provide secure pathways into the industry for women, people who identify as LGBTQIA+, people living with a disability, Aboriginal and Torres Strait Islanders, refugees or asylum seekers and people from low socioeconomic backgrounds
- We proudly support diverse workforce with a variety of professional development opportunities, ranging from internships to leadership programs
- We value diverse representation at all levels of the organisation
- We offer and encourage flexible work practices and purchased leave arrangements for all our employees to support wellbeing, family or carer commitments and other personal circumstances.
- We place great importance on growth, empowering our people to enhance their knowledge, capability and experience through continual learning, formal training and lessons learned.
- Health, safety, and wellbeing are at the heart of what we do. We focus on the physical, mental, and emotional wellbeing of our people to create a safe and healthy workplace for everyone, every day, everywhere.

**What next?**

The Policy stipulates that, unless an employee is an Excepted Person within the meaning of the Policy, in order to attend an MTIA workplace the employee must hold ‘up-to-date' vaccination status in accordance with ATAGI guidance, which for most includes their primary vaccination course and booster. Should you require further information about the Policy, please have a conversation with our Talent Acquisition team.

**Need more information?**

Click ‘apply' to view and download the full job description details.

Visit us: levelcrossings.vic.gov.au

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