HR Admin Assistant

**About us**:
InLife is a rapidly growing, financially healthy social enterprise with a vision that all people with disability live full and fulfilling lives. We help to make this happen by supporting our clients and their carers with high quality, hassle-free personal assistance in the home.

As well as the basics of personal care and support, we provide a supportive and empowering environment to help navigate life's choices and opportunities. Everyone at InLife is working towards the same purpose: to positively transform the experience of disability support. With a genuine desire to make a difference, we believe we're doing it, one team at a time.

We understand that if we're serious about our vision to transform the experience of disability support (and we are), we need to employ great people and help them perform at their best. No matter whether you work directly with our clients or behind-the-scenes at InLife HQ, you'll play an important part in making sure we deliver outstanding service.

**The role**:
Reporting to the Head of People Development and HR, you will be a key member of the HR and L&D team and will be happy to work in a generalist role, where you will be exposed to a wide range of HR activities and be comfortable jumping between tasks.

You will work closely with the team to manage admin, recruitment/TA and cyclical tasks, and be comfortable creating, managing and reporting on data from our platforms as you'll be our reporting whiz We're also looking for someone willing to progress in their career over time with us, so hopefully you see yourself willing and able to pick up HR skills along the way. This will be a fantastic opportunity to obtain broad exposure across a range of generalist people topics working with our amazing team.

Given the size of our team, you will also be hands-on in any of our people projects. We like to work at pace and make things happen, so we are looking for someone who is comfortable doing just that, while having fun along the way.

**Key Accountabilities**

**HR Admin and Projects
- Prepare any relevant HR information, documents and updates for our communication portal, Workplace
- Letter preparation for staff including visa support letters, confirmation of employment and separation certificates
- Draft responses to general HR queries and give advice after consultation.
- Complete rental/finance reference checks for staff
- Document investigation processes, and update our file notes in our systems.
- Schedule relevant HR meetings with staff
- Manage Government Paid Parental Leave and Child Support matters via portals
- Monitor and follow up mandatory certifications for Core team
- Administer monthly recognition program
- Support feedback and development review cycles for core team

**Recruitment**
- Preparation and support for recruitment days
- Updating and posting job ads
- Scheduling interviews for core team applicants

**Reporting**
- Develop and monitor key HR metrics including staff turnover, incidents, injuries and recruitment
- Assist in preparation for cyclical Board and Sub Committee reporting
- Manage annual Workplace Gender Equity Agency (WGEA) data collation and reporting process
- Other ad hoc reporting as required

**Health, Safety and Wellbeing**
- Prepare all paperwork and documentation for WorkCover cases including keeping detailed file notes, in conjunction with the team
- Manage injured worker shifts in our rostering program
- Communicate with our WorkCover agent including timely submission of new claims, certificates and invoices for injured workers
- Submit any requests for reimbursements to our WorkCover agent on a monthly basis
- Support any documentation related to any responses to WorkSafe issues, audits or complaints
- Schedule and support (including taking minutes for Safety and Wellbeing Committee meeting
- Prepare and post safety flashes on Workplace and support things like first aid kit issue and replenishment

**To be successful you'll have**

**Competencies Required**:

- Passion for employee experience
- Great organisational and coordination skills
- Effective communication, both verbal and in writing
- Instils trust and builds relationships easily
- A can-do and hands-on attitude
- Tech savvy and comfortable with picking up new software in the HRIS, LMS and ATS space.
- Data analysis and reporting skills (intermediate Excel skills and PowerBI an advantage)
- Drives to identify and deliver efficiency improvement opportunities
- Exceptional attention to detail

**Qualifications**
- HR/Organisational Psychology/Management or other other relevant tertiary qualifications

**Additional requirements**:
As part of our recruitment process certain checks will be undertaken with your permission, including an NDIS Worker Screening Check for Core Team roles. This is a mandatory requirement before you can start work.

**Benefits**:
We offer great wages, great benefits and a supportive team culture (plus a strong commitment to birthday cake