Executive Assistant/project Coordinator

15 hours ago

Sydney, Australia RATP Dev Australia Full time

**About Us**:
RATP Dev Western Sydney Airport (RDWSA) is a subsidiary of the RATP Group, global leader in high-capacity urban rail and the world's third largest public transport operator.

Our 25,000 people design, operate, maintain and modernize urban and interurban transportation networks. We serve more than 100 cities in 17 countries, delivering tailored mobility solutions that address each community’s unique environmental, social, and economic challenges.

We build, deliver and commit for the best of public transport - every day, everywhere, for everybody - to make it the natural choice for cities and passengers.

As a contractor to the Australian Federal and NSW governments, Parklife Metro is leading a transformative metro project connecting St Marys to Bradfield, linking with the new Western Sydney Airport.

The Parklife Metro (PLM) consortium made up of Plenary, RATP Dev, Siemens, and Webuild is delivering the Stations, Systems, Trains and Operations & Maintenance (SSTOM) package of works for the Sydney Metro-Western Sydney Airport (SM-WSA) project.

RDWSA will proudly operate and maintain 6 new stations, 12 metro trains, core rail systems, and a state-of-the-art stabling and maintenance facility at Orchard Hills on the Western Sydney Airport metro line for 15 years after the line has become operational.

**About the Role**:
This role will support our Project Director and the Senior Leadership Team (Steerco) to assist with the delivery of the Parklife Metro. Your day-to-day responsibilities may include:

- Providing high-level administrative support, including managing calendars, coordinating travel, and handling correspondence
- Organising and preparing agendas, minutes, and reports for project meetings with stakeholders, contractors, and government agencies
- Supporting project coordination and maintaining accurate documentation using SharePoint
- Assisting in preparing and editing reports, presentations, and stakeholder communications, including media releases and governance documentation
- Drafting memos by gathering key information from stakeholders and accurately summarising key points
- Building and maintaining strong relationships with stakeholders, including contractors, government agencies, and community groups
- Coordinating project events, such as meetings, workshops, and community engagement activities
- Managing and processing expense claims
- Providing general administrative and operational support to the project team, including assisting with the onboarding of new starters.

**About You**:
We are looking for a highly motivated and organised professional with experience supporting at executive level on major infrastructure projects. To succeed in this role, you will have:

- Demonstrated experience providing executive-level support as either an Executive Assistant or, as a Project Coordinator
- Proven experience in a fast-paced environment, preferably within the infrastructure, construction, or engineering sectors
- Exceptional organisational skills and the ability to manage multiple priorities
- The ability to work autonomously and think critically
- A proactive approach to supporting the Project Director and broader project team
- A proactive approach to problem-solving
- Proficiency in Excel, PowerPoint, Outlook, and the MS Office suite
- Availability to commit to the project’s expected three-year duration.

  • Executive Assistant/project Coordinator

    4 days ago

    Sydney, Australia RATP Dev Full time

    **About Us**: RATP Dev West Sydney Airport (RDWSA) is a subsidiary of RATP Dev and part of the RATP Group that operates and maintains urban and interurban transport networks across 12 countries. With a team of more than 27,000 professionals and the expertise of a global leader in public transport, our subsidiaries deliver performance, efficiency, and...

  • Project Support Coordinator

    1 week ago

    Sydney, New South Wales, Australia Project Partners Full time $96,000 - $120,000 per year

    Project Coordinator - CONTRACTType: 3month contractRemote role (Ideally based in Sydney, Australia)Role: Working on Google projectsDaily rate: $200-$250 per day, must provide own laptop initiallyWe are seeking a talented individual to join our clients PMO team to support existing deployment-based projects in the APAC, ensuring that they are delivered on...

  • Project Coordinator

    3 days ago

    Sydney, Australia Austcorp Executive Full time

    $650 plus super per day - Initial contract till end of year with possible extensions - Hybrid working arrangements Our top tier university client is seeking a project coordinator to join a team looking at services and enquiries provided to students. This also covers off academic integrity, so the nature of the work is interesting. The project coordinator...

  • Executive Assistant and Project Coordinator

    1 week ago

    Sydney, New South Wales, Australia Qantas Full time $80,000 - $120,000 per year

    Company DescriptionFounded in the Queensland outback in 1920, Qantas has grown to be Australia's largest regional, domestic, and international airline. Qantas has a range of subsidiary businesses that support the overall operations of the Group. The Qantas Group's main business is the transportation of customers and freight using two complementary airline...

  • Project Coordinator/ Executive Assistant

    1 week ago

    Sydney, Australia MinterEllison Full time

    **Location**: Sydney **Contract Type**: Permanent MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history. We're known for our legal and consulting expertise - and for our inclusive and authentic character. Our purpose is to create sustainable value with our clients, people and communities. That means we have a...

  • Executive Assistant and Project Coordinator

    4 days ago

    Sydney Olympic Park, Australia Paddle Australia Full time

    About the role - Opportunity to work in an Olympic Sport - Friendly and dynamic team - Hybrid working arrangements Location: Sydney Paddle Australia (PA) is the National Sports Organisation (NSO) responsible for the management, coordination, development and promotion of paddling in Australia. PA is recognised by the Federal Government and represents the...

  • Executive Project Coordinator

    1 week ago

    Sydney, Australia Sprint People Full time

    Rare Project Coordination position within a renowned global business - WFH Flexibility + Bonus Leave Days + Wellbeing Incentives + Company Socials - $90k-100k + super | Sydney CBD Office with Harbour Views Project Coordinators of Sydney, we present to you an opportunity that is truly like no other. We have partnered with an exceptional, industry-leading...

  • Executive Assistant

    3 days ago

    Sydney, Australia Mercer Full time

    **Position**: Additionally, there will be project related activities such as data entry, project plan coordination and possibly event management so the role would suit either an Executive Assistant looking to broaden their role into Project Coordination and/or an Administrative Assistant with experience managing executives on senior leadership teams. The...

  • Executive Assistant/ Project Coordinator

    1 week ago

    Sydney, Australia KORNFERRY Full time

    Requisition ID - 17683 - Country- Australia- Location type- Hybrid- State / Province- New South Wales- City- Sydney- About Us**Korn Ferry** is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them...

  • Executive Assistant

    4 days ago

    Sydney, Australia Sprint People Full time

    Senior EA role - be fundamental in the success of a sustainable start-up - Temp to perm - $50-$55 p/hour + super - Join a fantastic project that supports a greener future for NSW Available immediately and keen to jump into your next contract role? Are you an ambitious, aspiring senior EA who loves taking full control of your leaders day? Are you passionate...