Executive Assistant/project Coordinator

2 days ago

Sydney, Australia RATP Dev Full time

**About Us**:
RATP Dev West Sydney Airport (RDWSA) is a subsidiary of RATP Dev and part of the RATP Group that operates and maintains urban and interurban transport networks across 12 countries.

With a team of more than 27,000 professionals and the expertise of a global leader in public transport, our subsidiaries deliver performance, efficiency, and reliability to customers and passengers worldwide.

In partnership with the NSW Government, the Parklife Metro consortium (comprised of Plenary, RATP Dev, Siemens, and Webuild) is delivering a transformative, city-shaping metro rail project in Greater Western Sydney.

RDWSA will be responsible for the operations and maintenance of the Parklife Metro for 15 years.

**About the Role**:
This role will support our Project Director and the Senior Leadership Team (Steerco) to assist with the delivery of the Parklife Metro. Your day-to-day responsibilities may include:

- Providing high-level administrative support, including managing calendars, coordinating travel, and handling correspondence
- Organising and preparing agendas, minutes, and reports for project meetings with stakeholders, contractors, and government agencies
- Supporting project coordination and maintaining accurate documentation using SharePoint
- Assisting in preparing and editing reports, presentations, and stakeholder communications, including media releases and governance documentation
- Drafting memos by gathering key information from stakeholders and accurately summarising key points
- Building and maintaining strong relationships with stakeholders, including contractors, government agencies, and community groups
- Coordinating project events, such as meetings, workshops, and community engagement activities
- Managing and processing expense claims
- Providing general administrative and operational support to the project team, including assisting with the onboarding of new starters.

**About You**:
We are looking for a highly motivated and organised professional with experience supporting at executive level on major infrastructure projects. To succeed in this role, you will have:

- Demonstrated experience providing executive-level support as either an Executive Assistant or, as a Project Coordinator
- Proven experience in a fast-paced environment, preferably within the infrastructure, construction, or engineering sectors
- Exceptional organisational skills and the ability to manage multiple priorities
- The ability to work autonomously and think critically
- A proactive approach to supporting the Project Director and broader project team
- A proactive approach to problem-solving
- Proficiency in Excel, PowerPoint, Outlook, and the MS Office suite
- Availability to commit to the project’s expected three-year duration.

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