Executive Assistant/ Project Coordinator

Requisition ID
- 17683
- Country- Australia- Location type- Hybrid- State / Province- New South Wales- City- Sydney- About Us**Korn Ferry** is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10,000 colleagues serve clients in more than _50 countries_. We offer five core solutions:

- ** Organizational Strategy**:

- ** Assessment and Succession**:

- ** Talent Acquisition**:

- ** Leadership Development**:

- ** Total Rewards**
- Job description**Opportunity to Enhance Your Career - It’s about Exceeding Your Potential.**

The Executive Assistant in our Executive Search solution is responsible for providing project co-ordination and administrative support to their assigned Senior Client Partner(s) in a search practice.

**Key Responsibilities**:
Engagement responsibilities include:

- Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
- Open and close engagements properly in Searcher and SAP or using cross-border alternatives; assure that all required documentation is completed and processed.
- Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections.
- Help prepare and edit Pitch Decks and proposals in PowerPoint.
- Assist in business development as needed/necessary including using internet to research companies, individuals and industries, update consultant’s business development activities and opportunity management on SalesForce and Searcher as appropriate.
- Monitor all engagements exported or shared with other offices and/or consultants worldwide.
- Produce written responses to resumes and phone contacts.
- Review all reports from accounting to ensure accuracy, requesting corrections when and where necessary.
- Prepare and submit accurate and timely expense reports for consultant (s) using internal Concur tool.
- Ensure effective co-ordination of workflow by partnering with local AOM and other office staff when necessary.
- Periodic backup telephone/admin support for other Admins, consultants during absences.
- Participate in regularly scheduled office meetings.
- Participate in training new hires and temporary staff.
- Maintain Partner’s business calendar and co-ordinate travel and interview schedules.
- Maintain Partner’s contact directories (Searcher, Outlook, lists etc)
- Work with other practice EAs as necessary to organize ad-hoc events and BD mailings.

**Professional Experience/Qualifications**:

- Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word, and Excel).
- Five plus years of relevant experience of supporting leaders and senior professionals within a Professional Services
- High degree of professionalism and competence.
- Desire and commitment to learn the “craft” of search at the highest level and be an integral part of the team.
- Dependable and discreet.
- Strong work ethic and sense of personal and professional integrity.
- Inter-personally and intellectually flexible to accommodate needs of business.
- Thrives in a highly stimulating environment.
- Good sense of humor.
- Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all the firm’s key constituencies.
- Self-motivated, energetic, tenacious with a “can-do” attitude, willingness to accept new challenges, find out-the-box solutions and able to work without direct supervision.
- Ability/willingness to “partner” with consultant and serve as a team player.
- Self-confident and assertive.
- Positive attitude.
- Excellent written and verbal communication skills, with a desire to communicate effectively at all levels within and outside the firm.
- Meticulous attention to detail and superior organizational skills.
- Able to manage and prioritize multiple tasks simultaneously.
- Ability to stay focused and complete assignments within given timeframes and required deadlines.

**_Internal Mobility at Korn Ferry_**

**Korn Ferry is an Equal Employment Opportunity/Affirmative**

**Action Employer - Minority/Female/Disability/ Veteran.**
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law._