Office Manager

2 weeks ago

Adelaide Region SA, Australia Turner & Townsend Full time

Company Description

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 118 offices worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.

**Job Description**:
The function of the Office Manager is to ensure the smooth day to day operation of the Turner & Townsend office, providing facilities that reflect and support a professional work environment. The Office Manager is required to develop and maintain a cohesive team environment, encompassing all staff within the Adelaide office.

The role is varied and includes responsibilities as outlined below.
- Facilities management including leases, OH&S, office maintenance and cleaning, furniture, computer and telephone facilities and vehicles;
- Reception first point of contact and customer service;
- Expenditure and banking administration;
- Business Management System Quality Assurance certification; and
- The Communication and IT function including procurement of ICT hardware, software and networks, support services and online systems.
- Managing New Starter Inductions, On-Boarding and Training support.
- Managing HR Departures process
- IT Administration: ordering IT equipment, phones, CAPEX Requests for New Starters
- Office Operations: office communication, office supplies ordering, support hot desk bookings, catering for meetings, hosting events, travel bookings.
- Tender/bid administration support and preparation, document formatting.
- Project administration where required
- Administration Support to Leadership:

- Monthly Calendar of core administration activities (invoicing, timesheet cut off), key meetings (TownHall, B2B’s, YPF, Lunch & Learn presentations.)
- Bid template creation and pre-population when required

**Qualifications**:

- 2-5 years of work experience in an administrative/office management role
- Must have exceptional attention to detail and quality
- Strong organizational and time management skills, and ability to prioritize
- Must be a self-starter and driven
- Excellent communications and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office and have a general technical affinity

Additional Information
**Company Values Statement**:
We endeavour to create a work environment that reflects the culture of the company, and we encourage every member of our staff to embrace our commitment to be:
Professional, Quality Driven, Goal Orientated, Customer Focused, Continuously Improving, Flexible, Open & Integrated.

**Company Vision**:
To become the leading global provider of professional services to the natural resources, infrastructure and property markets, rewarded for the value we create.

Additional Information
- Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
- We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance._

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