Office Manager

7 days ago

Adelaide Region SA, Australia Turner & Townsend Full time

**Company Description**:
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 118 offices worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.

The function of the Office Manager is to ensure the smooth day to day operation of the Turner & Townsend office, providing facilities that reflect and support a professional work environment. The Office Manager is required to develop and maintain a cohesive team environment, encompassing all staff within the Adelaide office.

The role is varied and includes responsibilities as outlined below.
- Facilities management including leases, OH&S, office maintenance and cleaning, furniture, computer and telephone facilities and vehicles;
- Reception first point of contact and customer service;
- Expenditure and banking administration;
- Business Management System Quality Assurance certification; and
- The Communication and IT function including procurement of ICT hardware, software and networks, support services and online systems.
- Managing New Starter Inductions, On-Boarding and Training support.
- Managing HR Departures process
- IT Administration: ordering IT equipment, phones, CAPEX Requests for New Starters
- Office Operations: office communication, office supplies ordering, support hot desk bookings, catering for meetings, hosting events, travel bookings.
- Tender/bid administration support and preparation, document formatting.
- Project administration where required
- Administration Support to Leadership:

- Monthly Calendar of core administration activities (invoicing, timesheet cut off), key meetings (TownHall, B2B’s, YPF, Lunch & Learn presentations.)
- Bid template creation and pre-population when required

**Qualifications**:

- 2-5 years of work experience in an administrative/office management role
- Must have exceptional attention to detail and quality
- Strong organizational and time management skills, and ability to prioritize
- Must be a self-starter and driven
- Excellent communications and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office and have a general technical affinity

**Additional Information**:
**Company Values Statement**:
We endeavour to create a work environment that reflects the culture of the company, and we encourage every member of our staff to embrace our commitment to be:
Professional, Quality Driven, Goal Orientated, Customer Focused, Continuously Improving, Flexible, Open & Integrated.

**Company Vision**:
To become the leading global provider of professional services to the natural resources, infrastructure and property markets, rewarded for the value we create.

Additional Information
- Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
- We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance._

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