Project Support Coordinator

2 weeks ago

Sydney, Australia BG&E Full time

About Us

BG&E is an innovative, employee-owned consulting engineering business. Our team of more than 650 highly skilled people, in 15 offices across Australia, New Zealand, Singapore, the United Kingdom and Middle East, design and deliver engineering solutions for clients in the Property, Transport, Ports and Marine, Water, Renewables and Defence sectors.

We collaborate with leading contractors, developers, architects, planners, financiers and government agencies, to create projects that make a difference to people’s lives.

About the role

We are looking for a super star project support coordinator to join our project support team in Sydney. This role is the perfect opportunity for an individual who thrives in finding solutions to improve processes and are technically savvy in Microsoft Tools such as Excel and Word.
- What a typical day looks like:_
- Maintain and administer selected Document Control Management System.
- Maintain, file and retrieve of all project documentation including document revision control
- Format, proof-read, collate and perform compliance, non-technical quality checks on all documents prior to internal use & issuing to external stakeholders.
- Obtain relevant approval for issue to projects (internal and external)
- Responsible for the timely transmission, issuance, and distribution of documents to internal and external stakeholders
- Maintaining project related registers (including but not limited to drawing, report and RFI’s)
- Provide additional quality management and project administration support to Project Managers and Leads as required.
- Assist the project team to complete tasks and implement project plans to ensure agreed outcomes are achieved.
- Provide a range of administrative services, including coordinating team meetings, preparing papers to support project management delivery, minutes taking and dissemination, time reporting, new start inductions, photo processing and any other project administration tasks.
- Other duties as required.

About you
- You have had at least 2 to 3 years' experience in a similar position, ideally within an engineering consultancy or construction industry.
- Proficient in using Microsoft Office Suite.
- Experience working with Document Management systems such as Aconex, Projectwise, Sharepoint, Teambinder & Commnia.
- You are a strong communicator with high attention to detail and can work through deadlines effectively and efficiently.
- A team player enjoys collaboration with various stakeholders and ability to build rapport quickly.
- A preparedness to learn and adopt new work practices, systems, and procedures.

Life at BG&E
- Flexible working arrangements aimed at achieving real work life balance
- Health and wellbeing support via confidential EAP program
- Competitive remuneration
- Generous leave arrangements including a paid parental leave scheme
- On-the-job training and mentoring to help you be the best you can be, including leveraging BG&E’s global network of experts to help you realise your professional development goals

Diversity and Inclusion

Wellbeing, Health and Safety

We ensure our people enjoy healthy workplaces, deploy practices that reduce risk, comply with workplace Health & Safety regulations, impose zero harm to the communities that we operate in and support each other so we can all go home to safely every day.

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