Executive Assistant

2 weeks ago

Canberra, Australia Pinpoint Talent Full time

Non-ongoing role
- Canberra location
- Government agency

We are seeking an enthusiastic, friendly, and highly motivated Executive Assistant to work closely with Senior Executives in a fast-paced environment for our government client.

This is a non-ongoing role for an initial period of 6 months.

In this role you will provide professional support and be the first point of contact to Senior Executives and will have the ability to identify issues and resolving problems quickly and with innovative solutions. You will also have the ability to build rapport and deliver a great client experience through your interactions.

**Responsibilities include**:

- escalate urgent matters for attention and response and follow-up on action items to ensure deadlines are met
- scheduling of meetings and forward planning
- booking venues for meetings with the use of collaboration tools and web-based communication platforms
- draft replies to less complex correspondence
- organise travel arrangements
- preparing meeting papers and manage the flow of correspondence and documents
- maintaining office and document security

**Requirements**:

- Highly motivated with the right skills and aptitude to provide professional support in a dynamic office environment
- Proactive in anticipating the needs of senior executives, takes ownership, applies sound judgment, and makes reasonable decisions
- Have the ability to prioritise and respond to competing and often urgent requests in a professional and efficient manner, while maintaining high work standards and accuracy
- Build cooperation and overcomes barriers to information sharing, communication, and collaboration
- Experience using digital systems and tools such as the Microsoft suite and web-based communication and collaboration tools
- Ability to show discretion and handle confidential and sensitive information appropriately

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