Executive Assistant

4 days ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage a Executive Assistant on a contract for 6 months.

**Job Overview**

The Senior Executive Service (SES) plays a key role in the delivery of the core functions of the Australian Public Service. They provide high quality policy advice to Government and implement Government programs, including delivering services to the community. Executive

Assistants provide professional administrative support to enable SES staff to effectively carry out their duties.

Executive Assistants provide support to SES staff who typically lead a Branch or geographic zone within Services Australia's organisational structure. Executive Assistants may be based in a national or regional office with tasks varying dependent on the operational needs and individual preferences of SES staff.

Personal/Executive Assistance and Support professionals perform liaison, administration, coordination and organisational tasks in support of Executives, Managers and professionals.

The role requires discretion, tact and diplomacy in dealing with sensitive and/or confidential matters.

**Key Duties**

Duties may include:

- manage SES staff work schedule and all aspects associated with it, including telephone calls, electronic diary appointments and organisation of meetings and relevant papers
- coordinate Senate Estimates and Ministerial briefs, and other reports and briefs
- provide administrative support for the Branch or zone, including management and maintenance of meeting rooms, stationery and office equipment
- actively manage and promote relationships with internal and external stakeholders
- administer travel finances, including reconciliation and maintenance of all travel and credit card accounts and cost centre codes associated with the Branch or zone
- arrange travel and accommodation for SES staff; as well as travel for Branch staff
- file records in accordance with approved records management processes and security requirements, including management and maintenance of documents

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