Executive Services Officer, Tracer

2 days ago

Ipswich, Australia Education Full time

**About the Role**:

- Maintain effective time management practices for senior management, including coordinating diary appointments, prioritising correspondence and responding to outstanding queries and requests for information.
- Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, financial management, and procurement.
- Sound level of understanding in financial management principles including procurement guidelines and experience in using departmental financial system or similar financial system.
- Assist in the identification of the developmental needs of staff and coordinate the delivery of staff training and development.
- Develop, implement and review executive support systems and procedures within the branch to ensure that they operate in accordance with departmental requirements and standards.
- Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards.
- Encourage an environment in which high quality services are delivered by continually seeking improvements in administrative systems and processes and leading by example.
- Monitor progress and report to senior management on various projects, undertake investigation, research and analysis of sensitive and confidential matters as requested.
- Coordinate records management activities, including records of incoming correspondence and Right to Information requests and monitor the flow of correspondence.
- Coordinate travel arrangements and handle with a high level of accuracy corporate card payments and reconciliations, using appropriate software programs and adhering to departmental standards.
- Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.

**How to Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a 2-page response to the How you will be Assessed section of the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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