Executive Assistant

1488 Alphapharm Pty. Ltd.

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via:
Access - Providing high quality trusted medicines regardless of geography or circumstance;
Leadership - Advancing sustainable operations and innovative solutions to improve patient health; and

Partnership - Leveraging our collective expertise to connect people to products and services.

About the Role

Provide a high standard of Executive Assistance, support and office administration services to the Head of Operations ANZ and other nominated members of the Executive.

Perform secretarial duties and delegate assignments for Executive level meetings.

**Responsibilities**:
Provide high level Executive Assistance to the Head of Operations ANZ:
- Review, monitor, respond to and distribute incoming/outgoing communications- Receive and interact with incoming visitors- Coordinate meeting schedules and appointments and maintain diary- Provide information and briefing in advance of meetings and follow up subsequently

Executive Secretarial:
- Attend meetings and take minutes of nominated Executive level meetings- Obtain, distribute and organise information, reports and agendas for Executive meetings- Distribute meeting minutes, monitor deadlines and drive to ensure completion within timeframes

Provide Executive Assistance to other Executive Level Managers, as directed:
- Coordinate and allocate appointment times- Provide administrative assistance including, but not limited to, expenses, contract management support for the LCM system, data management and filing

Coordinate Alphapharm Events, as directed:
- Maintain and coordinate corporate functions as directed - including sourcing venues, managing budgets and executing event

Duties- Arrange travel domestic and international for the QLD sites- Ensure work is conducted in a discreet and professional manner at all times, maintaining confidentiality- Liaise with Senior Viatris personnel across the globe - assist with enquiries or requests and organise meeting schedules for visits to Senior local personnel- Other duties as required by the manager of the role- Take full accountability for personal safety and well-being, develop an understanding of risk minimisation and be committed to achieving the highest possible standards of Safety, Health and Environment- Demonstrate the responsibilities identified in the Health & Safety Matrix allocated to this position- Demonstrate the Alphapharm values of Service, Reliability, Teamwork, Innovation and Integrity-
- Communicate and endorse safety practices, monitor key safety performance indicators and visibly participate in promoting safety policies and initiatives

About You

You will have:
- Previous experience supporting leadership at the executive level- Advanced computer skills, specifically in the Microsoft suite- Experience working for a global organisation- Excellent time-management skills and the ability to balance priorities in a fast paced work environment.- Proven adaptability, flexibility and resourcefulness with regard to resolving problems.- Demonstrated co-ordination and organisational skills.- Ability to work autonomously or within a team environment as the position requires.

Your Key Qualities- Excellent interpersonal and listening skills.- Ability to build effective working relationships.- Positive attitude, optimism, honesty and integrity always.- Ability to co-operate with others to achieve goals within specified time frames.- Demonstrated critical thinking and decision-making skills.- Strong communication across all levels of the organisation.- Ability to work in pressurised environments.- A proactive and resourceful nature.- Excellent written and verbal communication skills, adapted appropriately to audience.- Delivery of high quality customer service with a focus on customer needs in formulating solutions.

Employee Benefits- Free onsite parking- Free fruit, tea, coffee and milo- Various lunchroom and washroom facilities around the site- State of the art canteen onsite with a variety of subsidised food options- Benefits for health and financial wellness- Annual leave loading, as well as paid bereavement leave- Additional paid parental leave- Retirement savings plans- Competitive compensation programs- Career and development planning for continuous growth and learning- Paid volunteer leave- Recognition programs

Viatris Culture- Viatris strives to create a positive, productive work environment where integrity, dignity and mutual respect for all is ingrained each and every one of us.- Together, we are building a highly inclusive organization where employees are welcome to bring their best, authentic selves to work every day.- Our goal is to provide a safe, supportive community where employees feel they belong and