Executive Assistant

3 days ago

Sydney, Australia Charterhouse Full time

**Executive Assistant - Federal Government**
- **$50 - $60ph + super (potentially negotiable)**:

- **Immediate start pending checks**:

- **12 month contract**:

- **Surry Hills location/hybrid**:

- **Baseline clearance required**

We are seeking an Experienced Executive Assistant to provide high level executive and administrative support to Assistant Secretaries. This includes communicating with a wide range of people, managing appointments, coordinating meetings, and responding to incoming communications.

**The work of the EA generally includes**:

- Communicating in writing and verbally with a wide range of people
- Diary and calendar management
- Managing inquiries to the Assistant Secretary’s office, telephone calls, in person visits etc
- Monitor branch and other EA telephones and provide backup as required
- Credit card reconciliation
- Arranging and acquitting travel as required
- Undertaking research and preparation of correspondence as requested
- Arranging meetings including venue, catering as required and the collation of papers
- Maintaining the Assistant Secretary’s office and surrounding area to a professional standard
- Anticipating requirements for meetings attended by the Assistant Secretary, and initiate the timely preparation of briefing material before the meetings.
- Ensuring hardcopy and electronic documents are filed in accordance with approved records management processes and security requirements.
- Working with relevant staff to provide responses to corporate documents and requests.
- Working with branch staff to ensure correspondence is managed appropriately ensuring all deadlines are met.
- Providing support to other areas of the Branch as requested.

**Skills and experience**:

- Baseline Clearance
- Previous experience in an EA role or Senior Administrative position
- Proactive and energetic, and have the ability to always work as part of a team
- Able to scan priorities, identify critical tasks, and manage the outcome as appropriate
- Able to communicate in writing and verbally with a broad range of people
- Calm, focused and collaborative where required
- Able to exercise strong discretion in a position of trust

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