Submissions Coordinator

2 weeks ago

Sydney, Australia ACRWORLD Full time

$80,000-$100,000+ Super
- Leading Design Practice
- Autonomous Role

**The Company**:
Is a well-known and recognized architectural practice that has won multiple awards, has innovative and contemporary design aesthetics and a very impressive overall portfolio.

They are a firm that considers their core strength to be their people and ensure they go above and beyond to look after all staff. With expertise across a diverse range of sectors and project types, this company really does have it all

**The role**:
**_Your day to day will look like the following:_**
- Assist Submissions Manager with the smooth and timely delivery of competitive tenders / proposals in response to government and private tender requests for architectural, planning, urban design, interior design, signage and wayfinding projects.
- Be adept at understanding tender requirements and deadlines.
- Possess excellent communication and liaison skills with senior management and key stakeholders.
- Be a team-oriented worker who works well with others.
- Must be able to work under pressure with simultaneous deadlines.
- Requires ability to efficiently work backwards from a deadline and ensure final production/delivery time.
- Must have a keen interest and ability in drafting and proofing text to create and maintain collateral.
- Must maintain quality control in production, typography + proof reading.
- Good knowledge of Microsoft products (including Word, excel, MS Teams)
- Good knowledge of Adobe Indesign.

**_Tender Preparation_**
- Download tender briefs/clarifications as instructed
- Generate job numbers for submissions.
- Maintain submissions folders/filing.
- Attend / assist in tender inception meetings
- Prepare basic submissions based on COX templates and in liaison with the Director/Associate leading the submission.
- Assist in preparing tender presentations as required and instructed

**_Submissions / Information Libraries / Project Database_**
- Assist in maintaining submissions content library and any associated documents including project data sheets, images, diagrams etc.
- Regularly maintain/update Sydney CVs.
- Obtain and update referees as instructed.
- Assist in capturing / maintaining project data and project reporting on Deltek Vantagepoint.

**_Brochure/Awards submissions_**
- Assist Submissions Manager and marketing coordinator as required, and liaise with Graphics in preparing content for advertorials or contributions to client brochures, project launch or awards handouts etc.
- Assist Submissions Manager with preparing and monitoring awards calendar and submissions.

**You'll Need**:

- Minimum 3+ years practical experience
- **Previous Bids Submission experience is essential**:

- **Previous experience in coordination is also a MUST**:

- Rational problem-solving skills
- Experiemce with InDesign is essential
- Able to handle challenges of aesthetics vs. functionality
- Degree in Architecture
- Previous experience working in an architectural practice as a Bids Submission coordinator is advantageous

If this sounds like somthing you are interested in please send your resume to

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