Executive Assistant

7 days ago

Parramatta, Australia APG Workforce Full time

Government Role
- $455/day + super
- Parramatta Location

APG is currently seeking an experienced Executive Assistant for a 6-month contract within a Parramatta Government Sector.

**The Role**:

- 6-month contract, possibility of extension
- Pay Rate: $455/day + super
- Working Hours: 7 hours per day / 35 hours per week

**Key Responsibilities**:

- Manage the Executive Director’s diary including prioritising and organising access to key stakeholders and other DOE executives ensuring prioritisation and seamless diary management.
- Establish priorities for dealing with requests/correspondence, arranging necessary briefs, acknowledging incoming correspondence, redirecting mail or inquiries to the appropriate officer, responding to enquiries or correspondence (if appropriate) or presenting information to the Executive Director. This includes assessing the matter and either: personally dealing with the matter by taking details of the enquiry, undertaking research/investigation from the relevant source, providing feedback/answers and finalising issues on behalf of the Secretary, or referring enquiries to more relevant staff when appropriate; and/or following up to ensure responses are received by the required deadline.
- Provide high-level secretarial support to key meetings and committees involving the Executive Director.
- Undertake procurement activities, including organising travel arrangements, itineraries, accommodation and any necessary papers on behalf of the Executive Director.
- Develop and maintain open, effective relationships with key staff across the Department and other agencies to ensure effective communication from the Executive Director’s branch

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