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Executive Assistant

2 weeks ago

Parramatta, New South Wales, Australia Alexander Appointments Full time $90,000 - $120,000 per year
  • $55.62 per hour + Super | 37.5hours per week
  • NSW State Government | Hybrid - Parramatta + WFH
  • ASAP Start | Estimated 3month temp assignment, strong potential to extend

About the Company

Our client is NSW Government's land and property development organisation. As a recognised global sustainability leader, their mission is to create more affordable and sustainable communities.

About the Role

Our client is currently seeking a professional Executive Assistant with C-Suite Level experience to join their team in Parramatta with the opportunity to work from home up to 2 days per week. This is an estimated 3month temporary assignment with a strong potential to extend.

As an Executive Assistant, you will be responsible for delivering a wide range of secretarial, business and executive support to the Executive General Manager, Customer & Corporate Affairs and their respective team.

Responsibilities

  • Act as first point of contact on behalf of the Executive General Manager, Customer and Corporate Affairs
  • Screen, triage, analyse and prioritise enquiries to facilitate the optimal use of the Executive General Managers time
  • Complete diary and travel management
  • Scheduling and coordinating meetings
  • Prepare, coordinate and distribute high level documentation including requests for advice, briefs, board and committee papers, meeting minutes, agenda's, action items, correspondence, reports and presentation material
  • Gather and collate information to support informed decision-making outcomes
  • Manage, sort and distribute incoming and outgoing mail
  • Manage and maintain office equipment and stationery
  • Manage and process invoices, petty cash and other financial administrative duties
  • Work collaboratively with a wide range of stakeholders to facilitate engagement and contribution of ideas
  • Records and database management ensuring high integrity, accuracy and confidentiality
  • Assist with Human Resources duties including onboarding/offboarding, site and equipment access
  • Contribute to development and implementation of innovative improvement strategies to mitigate risk
  • Ensure compliance with Departmental policies and procedures

About You

  • Proven Executive Assistant experience
  • Demonstrated experience supporting a C-Suite Level
  • Previous experience within Property, Construction or Corporate Affairs Sectors highly regarded
  • Corporate and Government Sector experience highly desirable
  • Impeccable communication skills, both verbal and written
  • Superior organisational skills with ability to multi-task and prioritise conflicting deadlines
  • Takes initiative, with the ability to work independently and as part of a team
  • High attention to detail
  • Strong computer literacy skills and proficiency with Objective and MS office Suite

Requirements

  • Flexible to work in their Parramatta Office Tuesday's, Wednesday's and Thursday's
  • Willingness to undergo a National Police Check
  • Ability to commence and commit to the duration of the assignment

How to Apply

Applications will be reviewed within 48 hours of the job posting. Please apply by submitting your resume (in Word format) via the "Apply Now" tab to be considered for the role. Only suitable applicants will be contacted.

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